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County Court minutes 03-23-16

County Court minutes for March 23, 2016.

Published on March 30, 2016 2:26PM


Access the County Court Agenda and approved Minutes on the Commissioner’s page at www.gcoregonlive2.com

March 23, 2016

Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station, county website, and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in the Circuit Courtroom in Canyon City, OR.

9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioners Chris B. Labhart and Boyd Britton, Secretary Laurie Wright, Jim Sproul, Doug Ferguson, Jim Spell, King Williams, Zach Williams, Joe Clarke, Jim Hamsher, Trever Hamsher, Alan Hickerson, Logan Bagett, Terry Steele, Kay Steele, Judy Kerr and Pastor Mark Majors. A Pledge of Allegiance was given to the United States flag. The invocation was given by Pastor Majors.

CLAIMS. The court had reviewed and approved claims and Extension District Warrants #112-117.

AGENDA. MSP: Myers/Labhart -- to accept the agenda as presented.

ANNOUNCEMENTS. Commissioner Britton continues to talk with Doug Ferguson about the Canyon Creek Flood Mitigation project and what will happen in the future.

Judge Myers went to a Mental Health Advisory Board on Thursday the 17th and on Friday the 18th had a conference call with Community Connections which mainly funds senior programs. On Monday he performed a wedding and this upcoming Monday he may attend a John Day River Corp Team meeting in Prineville which addresses river traffic mainly below Service Creek to the Columbia River. Myers will give a double red blood donation at the LDS Church on March 29th.

Commissioner Labhart convened a stakeholders meeting to discuss a possible Recreation/Wellness facility on Friday, March 18th. Labhart said today he will attend the Grant County Community Advisory Council meeting, on Thursday, March 24th he will be driving the VA van to Boise, on Friday March 25th he will attend a fundraiser for the Grant Union baseball team, on Monday, March 28th he will be chairing a 12 county Regional Community Advisory Council meeting in Pendleton and on Tuesday, March 29th he will give a double red blood donation at the Red Cross Blood Drive at the LDS Church.

MINUTES. MSP: Myers/Labhart -- to approve the March 9th minutes as presented.

CANYON CREEK CHANNEL REHAB PROJECT. Doug Ferguson (Ferguson Surveying & Engineering) updated the court on the Canyon Creek Channel Rehabilitation Project. Ferguson stated last week he presented information to the court about items he thought needed to be addressed and since then meetings have taken place with the forest service and emergency management discussing emergency plan implementation. Ron Smith was selected and agreed to take the lead on where volunteers need to be placed and Matt Turner was chosen as a second for Smith. Road Master Alan Hickerson will handle the heavy equipment logistics part of the plan, Doug Ferguson will handle technical advice and Mitch Ferguson will be in charge of sandbag placement as necessary. Emergency Management Coordinator Ted Williams was chosen as the long range planner. Ferguson is pleased with the way things are coming together and feels this plan will work. Paul Woodward will be in town today from ODOT and Ferguson will be discussing debris removal with Woodward and will possibly go up the creek. Ferguson will be talking to Heidi Hartman regarding permits to perform in stream clean up in the future. Britton asked if the future large flood mitigation project could be scaled down. Ferguson explained his preliminary findings and he feels the approach he has now is the best one, but it is too early to know for sure. Ferguson said the Army Corp will be sent a model of what has been completed so far and the Corp will review it and give an opinion on the amount of water the current berm will contain. Ferguson advised the project is fairly completed and they are ready to move forward as necessary. He is working with Marilyn Lohmann of NOAA about the different flood stages and alert levels for evacuations.

FAIRGROUNDS CONTRACTOR REQUEST. Fair Manager Mary Weaver presented three bids to the court from contractor’s to provide a bull fighting event during fair. Weaver said the rodeo committee went out for bids for the contractor’s. Weaver stated because the NPRA Rodeo is not being held this year the committee wanted to bring in an exciting event for the community that didn’t cost as much as the NPRA. Trever Hamsher explained this is free style bull fighting and not like what happens in Spain. The bulls are not injured in any way and it is more like what traditional rodeo clowns do. Trever showed a video clip to the court showing what the bull fighting is like. The contractors must carry their own insurance and provide everything except the facility. Jim Hamsher advised Trever has brought in about $2500 in sponsors so far and he has been receiving great responses from the sponsors. Trever has also been asking around town and people are saying they will come. There will be no entry fee for this event; it will be included in the entry fee to the fair. Weaver said the fair board is in support of this event as well and they are working with the rodeo committee so they aren’t competing for sponsors. Trever also stated they have fund raisers planned. The rodeo committee recommends Darrell Diefenbach from Hermiston who bid $13,000. Judy Kerr said she feels this will be a big boost to the fair. MSP: Myers/Britton -- to approve the bullfighting event during the fair.

FAIRGROUNDS CONTRACT. The court reviewed a professional services contract between the fairgrounds and Chris Tardiff dba Showdown for two performances on Friday, August 12, 2016 at the fair. Weaver said this is a very high energy, energetic band and she thinks it will keep people at the fair and they will enjoy it. MSP: Britton/Myers -- to approve the contract with Chris Tardiff dba Showdown and circulate for signatures.

Judge Myers told Weaver an asphalt walkway is in the works and Alan Hickerson will be talking with her later about this. Myers said the county’s insurance carrier (CIS) will contribute $7500 to the project. The walkway will be about 700 feet long and travel from the pavilion to the grand stands. Weaver thanked the court for working on this and Jim Hamsher also thanked the court and said this has been much needed for years.

9:54 am Eric Julsrud, Tim Beaubien and Kerri Lowe entered.

RESOLUTION 16-07. Treasurer Kathy Smith prepared Resolution 16-07 for the receipt of grant funds from the State of Oregon in the amount of $5,500 for an alcohol prevention program. MSP: Labhart/Myers -- to approve Resolution 16-07 and circulate for signatures.

VICTIM ASSISTANCE PROGRAM REQUEST. Victim Assistance Program Director Andrea Officer requested the court approve expenditures for a Sexual Assault Awareness Campaign during the month of April. The expenditures are for ads and radio spots. The anticipated cost is $1,550.00 and has been budgeted in the VAWA Rural Grant Award. MSP: Myers/Britton -- to approve expenditures for advertising of the Sexual Assault Awareness Campaign to be paid from the VAWA grant.

EMERGENCY COOPERATIVE ASSISTANCE AGREEMENT. Emergency Management Coordinator Ted Williams presented the court with an agreement for cooperative assistance with neighboring counties in the event of emergency situations. Myers advised this agreement was sent to County Counsel Ron Yockim for review and approval as to form. MSP: Britton/Myers -- to approve the Cooperative Assistance Agreement and circulate for signatures.

9:59 am Kathy Smith entered 10:03 am Kathy Stinnett entered

TRANSFER OF LCAC FUNDS. The court reviewed and signed a letter to Treasurer Kathy Smith requesting the transfer of remaining LCAC funds ($6,406.10) to Blue Mountain Hospital District. Labhart explained this will allow the hospital to handle all of the LCAC funds and simplify things for the Treasurer and others involved. MSP: Myers/------ to approve the letter to Kathy Smith and circulate for signatures.

PARKING AROUND JAIL & COURTHOUSE. Watermaster Eric Julsrud and Treasurer Kathy Smith presented the court a proposed letter prepared to homeowners next to the jail facility. Myers said in the past he has verbally requested unauthorized vehicles not be parked in the south parking lot. He added the neighbor would initially stop parking in the lot, but then would begin reappearing. The proposed letter is to the homeowners advising them unauthorized vehicles on county property will be towed and requesting the vehicles be removed. Myers added this has nothing to do with temporary parking of employees, it is directed at the homeowners. MSP: Britton/Myers -- to approve the letter with the change of date, correction of the spelling of Judge Myers’ name and placement on letterhead and circulate for signatures.

10:15 am Sean Hart entered

PUBLIC COMMENT. Jim Sproul asked if the budget process has been finalized yet and Myers said it had not. Myers stated it will probably be approved on March 31st and then adopted in June. Sproul said he saw there was some money placed in the budget for a comprehensive plan update in the amount of $50,000 and asked if this was necessary. Myers said the plan is out of date and has needed updating for decades. Sproul inquired why $50,000 was placed in the budget for a natural resource plan consultant and if this was discussed in court in front of the public. Myers stated they have discussed this in court, but he doesn’t remember what date. Sproul feels since there is already a Public Forest Commission voted in by the public the commission could be utilized to create this plan.

Judy Kerr said she and King Williams had a discussion a few weeks ago about being Oregon State Beaver fans and Williams delivered an OSU hat to her today and she would like to publicly thank him.

EXECUTIVE SESSION. At 10:23 am court members held an executive session under ORS 192.660(2)(b) to review a complaint against an officer, employee, staff member or agent. Judge Myers recited the State Attorney General’s Sample Script to Announce the Start of Executive Session. Present were Sheriff Glenn Palmer, County Court Secretary Laurie Wright, Treasurer Kathy Smith, Clerk Brenda Percy and BME Editor Sean Hart. At 10:54 am the court returned to general session and made the following motion. MSP: Myers/Labhart -- to instruct payroll to pay Officer Stinnett $1385.60 in back pay on his March pay period check and for Myers to sign a letter to the Union advising them of this decision.

10:57 am – Adjourned.

Respectfully Submitted,

Laurie Wright

County Court Secretary


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