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Grant County Court minutes: Feb. 15, 2017

Approved minutes of the Grant County Court meeting.

Published on March 1, 2017 2:00PM

Grant County Court minutes from Feb. 15, 2017:

Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station, county website, and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City, OR.

9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioners Jim Hamsher and Boyd Britton, Administrative Assistant Laurie Wright, Katy Nelson, Judy Kerr, Jim Sproul, Judy Schuette, Dave Traylor, Dan Becker, Billie Jo George, Gail Beverlin and Reporter Rylan Boggs. A Pledge of Allegiance was given to the United States Flag. The invocation was given by Commissioner Britton.

CLAIMS. The court had reviewed and approved claims and extension district warrant #278.

AGENDA. MSP: Hamsher/Britton to add to agenda purchase of a copier for the DA’s Office. MSP: Myers/Hamsher-- to accept the agenda as amended. Judge Myers advised that after further research the District Attorney discovered it would be less expensive to purchase the copier previously approved as a lease.

9:05 am Reporter Logan Bagett entered.

ANNOUNCEMENTS. Commissioner Britton reported he will be attending a meeting today with Malheur National Forest permittees and ODF regarding grazing. Britton and Hamsher attended the town hall meeting with Congressman Walden last week and said it was a good meeting. Britton told the audience Malheur Lumber donated a large slab of wood for a new courtroom table which Jim Hamsher will be finishing. Britton wanted to publically thank Malheur Lumber for donating the wood.

Judge Myers attended the Airport Commission meeting Monday evening and went to the Safety Committee meeting Tuesday morning. Myers will also go to the grazing meeting today if time allows. On Thursday he will chair the Board of Property Tax Appeals meetings. Myers advised next Monday is a holiday for the county (President’s Day). He will assist the Assessor’s office with interviews next Tuesday and that afternoon will meet at the Airport with Forest Service staff to review the joint facilities agreement.

Commissioner Hamsher attended a council meeting Wednesday night and advised Prairie City has a committee formed to address potential flooding issues. He said the Road Department came and assisted with removal of a large tree that fell across the creek at the Bridge Creek Bridge. On Monday Hamsher participated in an AOC Steering Committee regarding Veteran’s Affairs and Natural Resources. He will report back to the court once he receives the minutes from the meeting. Over the last week he has been assisting with ice removal from people’s yards in Prairie City. Hamsher noted an initiative has been introduced to award a high school diploma to veterans who served in certain combat areas during wartime and as a result did not obtain a diploma. AOC intended to oppose the initiative and Hamsher said he opposed the AOC stance and as a result AOC decided to change its stance to neutral instead of opposed to the initiative.

MINUTES. MSP: Britton/Myers -- to approve the February 8th minutes as amended.

DISTRICT ATTORNEY COPIER. Judge Myers said it was discovered that it would save the county a substantial amount of money to purchase the copier for the DA’s Office rather than lease it month to month. MSP: Myers/Britton: to approve the purchase of the copier for the DA’s office to be paid from the county equipment reserve line.

INSURANCE AGENT OF RECORD. The court had advertised a Request for Proposals for an Insurance Agent of Record. One proposal was submitted by Bisnett Insurance in John Day. MSP: Myers/Hamsher -- to continue with Bisnett Insurance as the County’s Insurance Agent of Record.

AUDITOR OF RECORD. The court had advertised a Request for Proposals for an Auditor of Record. One proposal was submitted by Oster Professional Group in John Day. MSP: Myers/Hamsher-- to appoint Oster Professional Group as the County’s Auditor of Record.

11TH AMENDMENT TO OHA AGREEMENT #148010. The court reviewed the 11th Amendment to the Oregon Health Authority Agreement #148010. This amendment amends certain program elements, but doesn’t change the financial award or distribution. MSP: Myers/Britton -- to approve the 11th Amendment to OHA Agreement #148010 and authorize Judge Myers to sign.

9:22 am Veanne Weddle entered.

SENIOR PROGRAMS COMPUTER. Senior Programs Director Veanne Weddle presented four quotes to the court for the purchase of a new laptop. Weddle explained her current computer is so old she can’t receive encrypted email and is having other issues as well. The quotes were for a Lenovo 300 ($493.71); a Lenovo 310 ($588.01); a Lenovo Thinkpad E560 ($617.55); and a Lenovo Thinkpad E460 ($638.63). The Education Service District recommended purchase of the Lenovo Thinkpad E560 in the amount of $617.55 and also the purchase of Microsoft Office Home & Business 2016 software in the amount of $172.64. The cost of the computer and software would be paid from general fund capital outlay. MSP: Britton/Myers -- to approve the purchase of the Lenovo Thinkpad E560 in the amount of $617.55 and the Microsoft software in the amount of $172.64 to be paid from general fund capital outlay.

9:24 am Haley Walker entered.

AIRPORT. Runway Regulator for Lights: Airport Manager Haley Walker advised the runway lights on runway 17/35 have not worked properly since she started working at the Airport last May. Walker explained the regulator for the runway 17/35 lights has been looked at numerous times and she received three different opinions of what needed to be done to repair/replace it. Walker explained the steps she has taken to attempt to repair the lights. After further research Walker said the conclusion was reached that the current regulator cannot handle the electrical load required for the lights installed on the runway. Walker received three quotes for the new regulator, West Coast Sales ($15,538.78), AirSide Solutions ($11,858.71), and AirSide Solutions ($15,825.46).

9:34 am Ron Ballard entered.

Walker explained power issues were caused when the additional lights and flashers that were installed when the runway was extended. The current regulator is 20 years old and Walker said this is the life expectancy for regulators. The Airport Commission recommended replacing the regulator. The estimated cost for the replacement of the regulator with installation is $20,000. Walker stated the cost for the regulator would be paid from the Airport budget maintenance line.

9:38 am Andrea Officer entered.

Discussion followed regarding the necessity of having this runway available at night, especially for emergency flights. MSP: Britton/Hamsher -- to approve the purchase of a new regulator to be paid from the Airport budget maintenance line.

Airport Assistants: Walker presented a proposal to the court for two regular part-time Airport Assistants to be scheduled to work 19.5 hours per week at $12 per hour. The airport currently has one Airport Assistant who works anywhere from 8 to 30 hours per week depending on the needs of the airport. Walker provided calculations and estimated a net savings to the Airport of $1,351.48 per year by staffing in this manner and explained how she calculated the savings. Walker’s goal is to retain employees. This would take effect in the 2017/18 budget pending approval of the budget committee. MSP: Myers/Hamsher – to approve Walker presenting her proposal to the budget committee.

9:42 am King Williams entered.

VICTIM ASSISTANCE. Victim Assistance Director Andrea Officer requested court permission to expend funds for the Teen Dating Violence Campaign in February (estimated cost $650); Grant County Fair Community Outreach in August (estimated cost $175); and Domestic Violence Awareness Month in October (estimated cost $1400-$1500). Officer explained the different campaigns. The expenses are currently budgeted out of the VAWA Grant. MSP: Myers/Britton -- to approve expenditure of funds for the above campaigns to be paid from the VAWA Rural Grant Award #2015-WR-AX-0008.

9:51 am Chris Labhart entered.

PUBLIC COMMENT. Judy Schuette asked if the bids for radio equipment discussed by the Sheriff last week would be advertised by the court or the Sheriff and Myers advised the Sheriff.

9:52 am – Adjourned.

Respectfully Submitted,

Laurie Wright

Administrative Assistant

**** Please note the court minutes are a summary of the court proceedings. An audio recording of each court session is available, after approval of the minutes, by contacting Laurie Wright at 541-575-0059 or wrightl@grantcounty-or.gov ****


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