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Grant County Court minutes:

Approved minutes of the Grant County Court meeting.

Published on March 23, 2017 10:42AM

Grant County Court minutes from March 8, 2017:

Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station, county website, and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City, OR.

9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioners Jim Hamsher and Boyd Britton, Administrative Assistant Laurie Wright, Ron Ballard, Dave Traylor, Jim Spell, Beth Spell, Judy Kerr, Stephen Cross, Katy Nelson, Reporter Rylan Boggs, Gail Beverlin, Reporter Logan Bagett and Pastor David Hoeffner. A Pledge of Allegiance was given to the United States Flag. The invocation was given by Pastor Hoeffner.

CLAIMS. The court had reviewed and approved claims and extension district warrants #279-286. Commissioner Hamsher declared a conflict on a claim payable to T&H Automotive.

Judge Myers publically thanked Dave Traylor and Ron Ballard for presenting and hanging the plaque for the Courtroom. Traylor said Linnea Coleman did the lettering on the sign. Traylor added Grant County was named for General Grant, Commander of the Union Forces during the Civil War. Traylor further explained the history surrounding Grant County and how it was named.

AGENDA. MSP: Myers/Britton -- to accept the agenda as presented.


Judge Myers met with Treasurer Julie Ellison and the representative of the peace officer’s union (Wade Waddel) on Monday to begin union negotiations. They will meet again prior to the end of March. Yesterday Myers traveled with Andy Day of Andy’s Plumbing to check the feasibility of plumbing in Suites 1 and 2 of the L-Building and discovered water and sewer lines could be installed. Myers will meet with a contractor today to discuss the remodel of the suites. Tomorrow will be the first budget meeting at 10 am. Myers will attend a Heritage Board Foundation meeting Friday evening at the Outpost. Myers announced that beginning in April the County Court will begin meeting on the second and fourth Wednesday of each month. Myers explained this will allow the court members to be more proactive with things such as testifying before the legislature. If an emergency need arises a meeting can be called with 24 hours’ notice. Next week CIS will be conducting three management trainings at the Airport on Thursday and department heads and managers have been encouraged to attend. Myers will go to what he hopes is the final Bates Pond meeting on the 13th.

Commissioner Britton spent a lot of time last week with grazing permittees discussing possible issues. Britton will attend the budget meeting tomorrow and on March 27th will be the joint chair of a SEACT meeting in Baker City. Britton will also attend the Bates Pond meeting on the 13th.

Commissioner Hamsher attended a fundraiser Saturday night for Hope for Paws which helps with spay and neuter clinics and pet adoptions. Hamsher met with Kimberly Lindsay on Monday where she updated him on the CCS budget. Hamsher spoke with Mindy Winegar about being the court liason to the Fair. The court members by consensus agreed to Hamsher being the liason.

9:15 am Kathy Stinnett entered.

MINUTES. MSP: Britton/Hamsher -- to approve the March 1st minutes as presented.

GIS CADASTRAL DATA LICENSE AGREEMENT. Assessor David Thunell had requested court review and approval of the GIS Cadastral Data License Agreement between Grant County and the State of Oregon Department of Revenue. The program is utilized to store data regarding items such as tax lots and property ownerships. This program shares information between the counties and Department of Revenue. Britton said he was advised we are the only county in Oregon who has not signed this agreement. The Assessor and Watermaster both believe the contract should be signed.

MSP: Britton/Myers -- to approve the GIS Cadastral Data License Agreement and authorize Judge Myers to sign.

IGA MANUFACTURED HOME OWNERSHIP SYSTEM. Thunell also requested court review and approval of an Intergovernmental Agreement between Grant County and the State of Oregon Building Codes Division. The IGA provides for a software system to document ownership of manufactured homes. The IGA presented to the court is a draft; the Assessor is waiting for a final copy from the State. Thunell would like the court to approve the IGA and authorize Judge Myers to sign the original when it arrives from the State. Until this agreement is signed the Assessor’s Office cannot change ownership on manufactured homes. Thunell would like the court to sign the agreement. MSP: Myers/Britton -- to approve the IGA and authorize Judge Myers to sign the original when it arrives.

9:20 am Mike Springer entered.

OSTER PROFESSIONAL GROUP CONTRACT. Oster Professional Group had been selected as auditor of record for Grant County on February 15th and sent an engagement letter and audit contract to the court for signature. MSP: Hamsher/Myers -- to approve the audit contract and authorize Judge Myers to sign the contract and engagement letter.

SILVIES VALLEY RANCH OLCC APPLICATION. Silvies Valley Ranch had sent two Oregon Liquor Control Commission applications to the county court for approval. Myers advised the court must sign the applications for any establishment who wished to serve alcohol outside of the cities jurisdiction. MSP: Britton/Myers -- to approve the two OLCC applications and authorize Judge Myers to sign.

PROPOSED CANYON CITY COMMUNITY GARDEN. Citizen Stephen Cross presented a request to the court to possibly allow a community garden on land in Canyon City owned by Grant County. Cross said there is an open lot at the base of Adams Drive in Canyon City and he would like to propose a community garden on the lot like what is being done in John Day. Cross would like to first receive approval from the court to begin working towards this project. Cross stated he would donate orchard fencing for the lot and a memorandum of understanding would need to be created with the county. Cross added this would be an aesthetically pleasing site and provided some of his ideas for the property. Cross would create a business plan and site proposal which would spell out how the community garden would be operated. He believes this would be a beneficial addition to the community. Myers explained the location of the property and Hamsher asked if developing this property would be detrimental to selling the old county shop across the street. Myers doesn’t believe the lot would necessarily need to be sold with the shop. Myers said water rights might be an issue. Myers expressed his opinion that the idea is a good one, but he is concerned with the logistics of it. Cross stated the first step would be to get a business plan together and all he is asking for today is for permission to move forward with looking into the project. Myers advised Cross to speak with the Town of Canyon City about potential zoning issues. Hamsher suggested looking into the property the county is trying to purchase next to the Inland Bridge since this property will be required to be maintained as an open space. Britton would like Cross to speak with adjacent landowners to get input to provide to the court. Cross will perform additional research to provide to the court. Myers offered to take Cross to the property the county is trying to purchase. Dave Traylor suggested researching the history of liberty gardens and said it was a good idea. Hamsher suggested working with the school district as they might possibly have a piece of property and work with a community garden.

PUBLIC COMMENT. Judy Kerr said as a resident of Canyon City she believes a tasteful and well developed Liberty garden would be wonderful for the community. Dave Traylor stated there is a tremendous amount of yard debris that could be used as compost locally and not be taken to the landfill. Traylor suggested high school students could also get involved and it would be a great learning opportunity.

***NACo DUES*** The NACo dues approved last week will be paid from the General Fund and not the County Court Dues and Travels line as previously reported in the minutes of March 1st.

9:52 am -- Adjourned

Respectfully Submitted,

Laurie Wright

Administrative Assistant

**** Please note the court minutes are a summary of the court proceedings. An audio recording of each court session is available, after approval of the minutes, by contacting Laurie Wright at 541-575-0059 or wrightl@grantcounty-or.gov ****


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