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Grant County Court minutes:

Approved minutes of the Grant County Court meeting.

Published on June 28, 2017 1:24PM

Grant County Court minutes from June 14, 2017:

Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station, county website, and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City, OR.

9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioners Jim Hamsher and Boyd Britton, Administrative Assistant Laurie Wright, Katy Nelson, Rick Minster, Joe Clark, Judy Kerr, Reporter Rylan Boggs and Dave Traylor. A Pledge of Allegiance was given to the United States Flag. The invocation was given by Commissioner Britton.

CLAIMS. The court had reviewed and approved claims and extension district warrants #324-335 on June 7th.

AGENDA. MSP: Myers/Hamsher -- to accept the agenda as presented.

ANNOUNCEMENTS. Commissioner Britton said he had the privilege of being the MC for the ’62 Days Parade last Saturday. Britton reported it was a good parade.

9:03 am Dan Becker entered.

Dave Traylor added the parade was very good and thanked all of the local businesses for participating. Britton thanked the Boy Scouts for the great job they did as well. Britton expressed his frustration with the grazing issues and said this issue has been the most frustrating for him as a Commissioner because there is nothing he can do. Britton and the other court members have been following the Rainbow Family and where they might be holding their gathering.

9:06 am Jim Sproul entered.

Judge Myers advised the court held a meeting in Monument last week and the people in were very appreciative of the court’s attendance. Kathy Cancilla spoke at the meeting about accreditation for the health department. On June 8th Myers assisted with interviews for an equipment operator at the road department. Two individuals were selected to complete skills testing today and then one will be selected for the position.

9:08 am Reporter Logan Bagett and Julie Ellison entered.

Myers and Ellison attended Peace Officer Union negotiations on June 9th. Myers went to an Airport Commission meeting on Monday, June 12th. Myers said the Sheriff’s Department and US Forest Service have both been going to the Rainbow Family Council site almost daily in order to try to figure out where the large gathering will be held. At least three locations are a possibility in Grant County. The gathering is expected to bring in 20,000 to 30,000 people. At 1:30 today an Extension & 4H budget meeting will be held here and at 4 pm today an eclipse meeting will be held at the Canyon City Community Hall. Myers will meet with insurance agent Kim Hilton tomorrow regarding health insurance rates for county employees. Myers will attend a Community Connections budget meeting in La Grande on Friday.

Commissioner Hamsher said a concern that was expressed in Monument was law enforcement coverage during the eclipse. Hamsher spoke with the Sheriff’s Department and they will be going to Monument to discuss the issues in the next couple of weeks. Hamsher said at the law enforcement meeting he attended last week the possibility of the Rainbow Family members staying for the eclipse was also discussed.

MINUTES. MSP: Britton/Myers -- to approve the June 6th minutes as amended.

BUDGET HEARING. The budget hearing for fiscal year 2017/18 was entered into at 9:15 am. Treasurer Julie Ellison presented changes to the budget to the court. Ellison explained the spreadsheet she presented to the court, a copy of which is attached hereto as Exhibit A. The changes included items such as adding small amounts to general training expenses to keep the line items open and adding additional funding for grant money expected to be received. Ellison said she doesn’t anticipate any further changes and will bring any necessary adoption resolutions to the court on June 28th. MSP: Myers/Britton – to approve the budget changes as presented. MSP: Hamsher/Myers -- to close the budget hearing and adopt the 2017/18 budget on June 28, 2017.

AOC DUES FOR 2017-18. The court reviewed the Association of Oregon Counties invoice for dues for 2017/18. These are membership dues paid to AOC to represent and lobby for Grant County. Myers read the cost of the dues to the audience. Some of the dues are mandatory and some are voluntary. The total amount of dues if all categories are paid is $23,813.94. If the court chooses to pay just the mandatory dues and veteran’s fund dues the cost would be $15,930.35. Britton said he would be fine with paying all the dues except for the forest management sub-committee. He is concerned the east side of the state is not getting full representation from this committee. Myers concurred with Britton. If this category is eliminated the cost would be $16,282.91. Hamsher asked what the video lottery defense fund entailed. Myers read the definition of this committee provided by AOC and said our county receives a substantial amount of money from the Oregon lottery. The committee helps preserve this funding. Hamsher asked if other eastern Oregon counties pay for the forest management sub-committees. Britton and Myers said they did not know. Hamsher expressed his belief that if more eastern Oregon counties paid these dues maybe changes would happen. He would like to put this decision off until next court meeting so he can contact some Commissioners from other counties and get their input. MSP: Hamsher/Britton -- to postpone a decision on this until the next court meeting.

RESOLUTION 17-10. Treasurer Julie Ellison had presented Resolution 17-10 to the court for approval. The County Clerk needed more in postage than what was budgeted for elections. The resolution transfers funds ($1,700) from non-departmental contingency to elections materials & services. Myers read the Resolution to those in attendance. MSP: Hamsher/Myers -- to approve Resolution 17-10 and circulate for signatures.

RESOLUTION 17-11. Ellison had presented Resolution 17-11 to the court for approval. The Domestic Violence Fund reimbursement grant will not receive reimbursement until July and is in need of a cash loan until July. The resolution transfers funds ($25,000) from the general fund to the domestic violence fund. Myers read the Resolution to those in attendance. MSP: Myers/Hamsher -- to approve Resolution 17-11 and circulate for signatures.

RESOLUTION 17-12. Ellison had presented Resolution 17-12 to the court for approval. Compensatory hours accrued in the Sheriff’s Department needed to be bought down. The resolution transfers county sheriff funds ($10,000) from materials & services to personnel services. Myers read the Resolution to those in attendance. MSP: Myers/Hamsher -- to approve Resolution 17-12 and circulate for signatures.

CLERK’S COPIER. The court reviewed the Maintenance Agreement for the copy machine in the Clerk’s office. This agreement provides supplies and maintenance for the machine and would expire on May 27, 2021. MSP: Myers/Hamsher -- to approve the maintenance agreement with TEC Copier Systems and authorize Judge Myers to sign.

ROCK QUARRY LEASE. A Rock Quarry Lease and Mining Agreement between Holliday Land and Livestock, Inc., and Grant County was reviewed by the court. This agreement provides that the Road Department pay an annual lease payment of $10,000 to Holliday Land and Livestock and would be for a term of 5 years. Britton advised he does business with Holliday Land & Livestock and feels he can be impartial, but wanted the court’s opinion on whether he should declare a conflict. Myers asked him if he did any business regarding the rock quarry and Britton said he did not. Myers does not believe Britton has a conflict. MSP: Myers/Hamsher -- to approve the lease and circulate for signatures.

EMERGENCY MANAGEMENT CELL PHONE. EMC Ted Williams sent a written request to the court for a county issued smart phone. Williams currently utilizes his personal cell phone and it does not have the necessary emergency capabilities of a smart phone. He would also prefer not to use his personal cell phone for county business. MSP: Hamsher/Myers -- to approve a county issued cell phone for Williams to be paid from the emergency management budget.

LETTER OF SUPPORT DIABETES PROGRAM. A letter of support for the renewal of the Special Diabetes Program was reviewed. This letter will be sent to Senator Wyden and copied to Congressman Walden. Britton said he would like to also send this letter to Senator Merkley and US Congressman Schrader. MSP: Britton/Myers -- to approve the letter of support and circulate for signatures – to be sent to Wyden, Walden, Merkley and Schrader.

1188 BREWING CO. CONTRACT. Fair Manager Mindy Winegar had sent a contract for approval to the court for 1188 Brewing Company to provide a beer garden for the BMW bike rally on June 22-24. The agreement provides for a percentage of gross profits to be paid to the county. MSP: Myers/Hamsher -- to approve the contract with 1188 Brewing Company and circulate for signatures.

STOCKGROWERS CONTRACT. A contract with the Stockgrowers was reviewed. This contract provides for a beer garden during the Fair in 2017, 2018, 2019 and 2020 and during the Eclipse in August of 2017. This contract provides for a percentage of net profits to be paid to the county. MSP: Myers/Hamsher -- to approve the Stockgrowers contract and circulate for signatures.

9:58 am The court took a short break. 10:23 am Aaron Lieuallen entered.

10:25 am The court returned to session.

EMERGENCY MANAGEMENT. Emergency Management Coordinator Ted Williams had presented a revised Emergency Operations Plan (EOP) to the county court. Myers advised there was some confusion on whether Williams would be attending court and he is currently on his way to Monument to make a presentation regarding the eclipse. Myers advised the EOP changes made were mainly name changes and the EOP is simply an update of a plan that has been in place for the last 4 or so years. Britton read the promulgation document to the audience. Myers advised the EOP is available to anyone who would like to review it. MSP: Myers/Britton -- to adopt the new EOP as presented.

REQUEST FOR WAIVER OF ORDINANCE 92-03. Planning Director Hilary McNary presented a written request to the court for a waiver of County Ordinance 92-03 (In the Matter of Road Naming and Rural Addressing). This ordinance was put into place by Oregon Emergency Management on behalf of Grant County and established a rural addressing number system for properties within the county. Property owner Aaron Lieuallen sent a written request to the Planning Department requesting a waiver of the address change requirement for 26902 Rock Pit Road. Property next to Lieuallen’s property sold and is being developed into a home site and the Planning Department received a request for a new address for this parcel. The new parcel is further down the road from Lieuallen’s and the Ordinance would require the address change to Lieuallen’s property. Myers said after reading Lieuallen’s request he is convinced the request is reasonable. Hamsher agreed with Myers. Britton’s concern would be with addressing issues in the future and potential confusion. Myers thinks it makes more sense at this time to leave the current address the way it is. MSP: Hamsher/Myers -- to approve the request for waiver of county Ordinance 92-03 submitted by Aaron Lieuallen and to leave his address as 26902 Rock Pit Road.

TEMPORARY RV DUMP SITE. Fair Manager Mindy Winegar advised the court via email that she has been working with the City of John Day to locate an RV dump site for the upcoming eclipse. The site would be on the 3rd Street Extension and the City of John Day would bring in gravel and a pay box would be set up at the site. The proceeds from the dump site would be split between the county and city. Monte Legg from the City of John Day has coordinated with DEQ and has received approval for the dump site. Myers said discussions have been held with Nick Green from the City of John Day to address the potential amount of RV waste dumping needed during the eclipse. Britton asked what the fee might be to utilize the dump site and Myers said he believes $5. MSP: Myers/Hamsher -- to approve the RV dump site on the 3rd Street Extension.

PUBLIC COMMENT. Myers offered the audience the opportunity for public comment and none was received.

10:51 am – Adjourned.

Respectfully Submitted,

Laurie Wright

Administrative Assistant

**** Please note the court minutes are a summary of the court proceedings. An audio recording of each court session is available, after approval of the minutes, by contacting Laurie Wright at 541-575-0059 or wrightl@grantcounty-or.gov ****


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