Grant County Court minutes from Sept. 27, 2017:
Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station, county website, and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City, OR.
9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioners Jim Hamsher and Boyd Britton, Administrative Assistant Laurie Wright, Tanner Elliott, Frances Preston, Beth Spell, Jim Spell, Judy Kerr, Jim Sproul, Katy Nelson, Reporter Rick Hanners, Reporter Logan Bagett, and Pastor Wes Aasness. A Pledge of Allegiance was given to the United States Flag. The invocation was given by Pastor Aasness.
CLAIMS. The court had reviewed and approved claims and extension district warrants #40-44 on September 20th.
AGENDA. MSP: Myers/Hamsher -- to accept the agenda as presented.
ANNOUNCEMENTS. Judge Myers reported he attended a fiber task force meeting on September 15th and played golf on the 16th for a fundraiser to send a young man to Kenya on a mission trip. Myers performed a wedding on the 16th as well.
9:03 am Mary Walker and Haley Walker entered.
Myers traveled to La Grande on the 19th to a Northeast Oregon Housing Authority meeting and on September 20th Myers went to an economic development meeting. On Friday the 21st he attended the Megafire presentation at the Airport.
9:04 am Andrea Officer entered.
On the 22nd he conducted an interview for the Head Cook position for the Prairie City Senior Center and reported Marjean Koser was hired. Tomorrow he will go to a celebration of life for JC Oliver. Next Monday Myers will attend the District 1 AOC meeting in Enterprise and next Friday he will conduct Laurie Wright’s employee performance evaluation.
Commissioner Britton attended a Easter Oregon Rural County meeting in Enterprise and said Congressman Walden was there. A follow-up meeting will be held on October 3rd. Next week Britton will be traveling to Stayton to be a presenter at an Oregon Transportation Commission meeting. Last weekend Britton went to Monument for their Harvest Festival and said it was a good event and a lot of money was raised for the Senior Center there.
Commissioner Hamsher went to a OPRD meeting at the airport on the 19th and then on the 20th he got a new hip.
9:09 am Mark Kirsch entered.
MINUTES. MSP: Myers/Hamsher -- to approve the September 13th minutes as presented.
COMMITTEE VOLUNTEERS. The court reviewed volunteer applications and appointed volunteers for the following active boards and committees:
Extension & 4-H Service District Advisory Council: (One vacant position) Lorie Croghan applied to volunteer on the advisory council. MSP: Myers/Britton -- to appoint Lorie Croghan to the Extension & 4-H Service District Advisory Council with a term expiring December 31, 2019.
Fair Board: (Two vacant positions) Jake Taylor and Jonna Bishop applied to volunteer on the Fair Board. Members of the Fair Board had indicated they approved of these volunteers. MSP: Myers/Britton -- to appoint Jake Taylor to the Fair Board with a term expiring December 31, 2018 and to appoint Jonna Bishop to the Fair Board with a term expiring December 31, 2019.
Mental Health Advisory Board: (One vacant position) Kathy Smartt and Katy Nelson applied to volunteer on the Mental Health Advisory Board. CCS Clinical Director Thad Labhart had recommended appointment of Kathy Smartt. MSP: Myers/Britton -- to appoint Kathy Smartt to the Mental Health Advisory Board with a term expiring December 31, 2017.
Senior Citizens Advisory Council: (One vacant position) Chris Labhart applied to volunteer on the Senior Citizens Advisory Council. MSP: Myers/Britton -- to appoint Chris Labhart to the Senior Citizens Advisory Council with a term expiring June 30, 2020.
VICTIM ASSISTANCE. Supplemental Funding: Officer explained the supplemental funding she would be asking for to close out the VOCA/CFA fund. The budgeted amount for Personnel in the 2015 VOCA/CFA grant did not allow personnel increases when a change in Director happened in October of 2015. When Officer replaced the former director the grant was written for her personnel costs and not Officer’s. Officer explained she adjusted some of her grant line funding to offset these costs. Officer estimated approximately $3000 would be necessary to cover the personnel shortage and said she would have the exact amount once her last quarterly financial report is submitted at the end of October. Britton commended Officer on the research she put into her presentation. Officer doesn’t need a decision today; she just wanted the court to know what would be coming in October.
Trainings: Victim Assistance Director Andrea Officer requested permission for Deputy DA Mara Houck to attend two trainings in October (Prosecutor’s Basic Course & Dept. of Justice Boot Camp). The two trainings are both approved by the VAWA Rural Grant Monitor and are fully funded by the VAWA Grant. MSP: Myers/Hamsher -- to approve Houck’s attendance at both trainings in October to be paid from the VAWA Grant.
PROPERTY TAX REFUND. Assessor David Thunell had presented Tax Refund #07 and Order 2017-06 (Gwendolyn Dyson) to the court for approval. The refund was for overpayment of taxes in the amount of $847.09. MSP: Myers/Hamsher -- to approve Tax Refund #07 and Order 2017-06 in the amount of $847.09 and circulate for signatures.
COMMUNITY ADVISORY COUNCIL. The court reviewed a volunteer application from Kenneth Taylor III to volunteer as a member of the Community Advisory Council (CAC). Linda Watson indicated via email her recommendation of this appointment. MSP: Myers/Britton -- to appoint Kenneth Taylor III to the Community Advisory Council.
9:24 am Julie Ellison entered.
RESOLUTION 17-27. Treasurer Julie Ellison had presented budget Resolution 17-27 to the court for approval. This resolution moves $7,700 from non-departmental contingency to sheriff dept. capital outlay-vehicle and is due to the bill for outfitting the new patrol vehicle not being paid last fiscal year. Judge Myers read the resolution to the audience. MSP: Myers/Hamsher -- to approve Resolution 17-27 and circulate for signatures.
AMENDMENT #3 TO IGA AGREEMENT #148066. The court reviewed Amendment #3 to Intergovernmental Agreement #148066 for the financing of community developmental disability services. The amendment restates the agreement and extends the expiration date of the agreement to June 30, 2019. MSP: Myers/Hamsher -- to approve Amendment #3 to IGA #148066 and authorize Judge Myers to sign.
PLANNING DEPARTMENT. Planning Director Hilary McNary sent a request to the court to attend the AOC Conference in Eugene in November. This would give her the opportunity to meet with fellow Planning Directors from around the State and discuss application of new and existing state land use laws. McNary estimated her lodging cost at $330 plus tax, conference registration of $100, meal expenses of under $50 per day and mileage of less than $150. The cost for the conference would be paid from the Planning Department travel line budget. MSP: Myers/Britton -- to approve McNary’s attendance at the AOC conference with expenses to be paid from the Planning Department travel line budget.
AIRPORT. Airport Manager Haley Walker requested permission to apply for the 2017 Critical Oregon Airport Relief grant (COAR). Walker explained the priorities for the grant funding. This grant will be used for match funding for the airport’s Airport Improvement Program (FAA AIP) grant funding. With the COAR grant in place Grant County would only need 1% to match the FAA AIP grant for 2018. Walker explained the two phases of the proposed project. Walker provided project cost figures to the court for reconstruction of the parking apron and advised with the grants the total cost for Phase 1 of the project to the county would be $5,222 and the airport has the funds to cover this cost. The airport commission agrees this is an essential project. MSP: Britton/Myers -- to approve application for the COAR grant funding and circulate the letter of support for signatures.
PROPERTY LEASE. The court reviewed Amendment No. 8 to the Commercial Property Lease with C-2 Utilities. C-2 leases the old road department building located at 323 S. Humbolt Street in Canyon City. This amendment allows the lease to continue on a month-to-month basis as requested by Scott Saunders, President of C-2 Utilities. MSP: Myers/Hamsher -- to approve Commercial Property Lease Amendment No. 8 and circulate for signatures.
PRINTER FOR TREASURER’S OFFICE. The court reviewed three quotes received for a new printer/copier/scanner for the Treasurer’s office. The quotes were from ESD (Safarimicro) in the amount of $161.08, Quill in the amount of $259 and Staples in the amount of $259. MSP: Myers/Britton -- to approve the purchase of the new printer/copier/scanner from ESD (Safarimicro) in the amount of $161.08.
CCS – GRANT COUNTY SENIORS LETTER OF AGREEMENT. The court reviewed a care coordination agreement between Community Counseling Solutions and Grant County Senior Programs. Chris Olwine, CCBHC Program Manager for CCS had sent an email advising the court that the John Day CCS site was selected to be a demonstration site to integrate primary care and behavioral health. He stated that CCS and Grant County Senior Programs have been coordinating care with mutual clients for a long time and this is an opportunity to strengthen and enhance that coordination. MSP: Myers/Hamsher -- to approve the letter of agreement and authorize Judge Myers to sign.
PLANNING DEPT. DLCD GRANT. McNary requested court approval to accept the 2017-2019 Grant Young Memorial Planning Assistance Grant in the amount of $4000 from the Department of Land Conservation and Development (DLCD). McNary recommended acceptance of the grant funds and stated the funds have a broad range of uses, including salaries for staff time spent administering the planning program in our county. The Planning Department will be responsible for the grant reporting. MSP: Britton/Myers -- to approve acceptance of the 2017-2019 Grant Young Memorial Planning Assistance Grant and to authorize Judge Myers to sign the grant agreement.
9:49 am Thad Labhart entered.
1ST AMENDMENT TO IGA #154111. The court reviewed Amendment #1 to Intergovernmental Agreement #15411 for the financing of public health services. This amendment increases funding for Women, Infants and Children (WIC) family health services by $1,012 and increases funding for ** by $60,000. MSP: Myers/Britton -- to approve Amendment #1 to IGA #15411 and authorize Judge Myers to sign.
9:55 am Brenda Percy entered.
COUNTY COMP/VACATION TIME POLICY. The court reviewed the current county policy that requires accrued comp hours to be used prior to accrued vacation hours. Currently the collective bargaining agreements with the road union and police union do not require union covered employees to use comp hours before vacation hours. HR Manager Laurie Wright and Clerk Brenda Percy answered questions about current policy and said they support changing the current policy so non-represented employees follow the same policy as represented employees. MSP: Myers/Britton -- to change county policy to allow employees to use either comp time or vacation time accruals.
COMMUNITY COUNSELING SOLUTIONS. Clinical Director Thad Labhart presented information to the court regarding Senate Bill 561 (2015) and CCS’s plan for implementing the bill. This bill directs the Oregon Health Authority (OHA) to prepare a plan to outline procedures for local mental health authorities (LMHAs) and allied local systems to share information within 7 days of a suspected suicide involving individuals who are 10-24 years of age or younger. In order to meet the intent of the law, a local Communication (information sharing) Protocol and a local community Suicide Response Protocol must be adopted. Labhart said Oregon is 14th in the nation for suicide rates in this age group and Grant County has twice that number. He said as the mental health authority the court is required to develop a protocol and CCS could write this protocol if the court wished. The protocol is for after a suicide is committed. Myers said it makes sense to him for CCS to prepare the protocol. Hamsher and Britton agreed. Labhart will present the plan to the court once prepared.
WINDOW CLEANING BIDS. The county had advertised for bids for window cleaning for county buildings. Judge Myers opened the two sealed bids received. The bids were from Wes’ Window Cleaning in the amount of $3,418 and Upper Glass Window Care in the amount of $2,630. The contract period for this service is October 1, 2017 through April 30, 2018. MSP: Myers/Britton -- to award the window cleaning contract to Upper Glass Window Care in the amount of $2,630 and circulate the contract for signatures once completed.
PUBLIC COMMENT. No comments were received.
10:16 am – Adjourned.
**** Please note the court minutes are a summary of the court proceedings. An audio recording of each court session is available, after approval of the minutes, by contacting Laurie Wright at 541-575-0059 or firstname.lastname@example.org ****