Grant County Court minutes from Oct. 11, 2017:
Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station, county website, and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City, OR.
9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioners Jim Hamsher and Boyd Britton, Administrative Assistant Laurie Wright, Katy Nelson, Judy Kerr, Reporter Rick Hanners, Reporter Logan Bagett, Sherry Nehl, Jim Sproul, and Pastor Wes Aasness. A Pledge of Allegiance was given to the United States Flag. The invocation was given by Pastor Aasness.
9:06 am Mindy Winegar entered.
CLAIMS. The court had reviewed and approved claims and extension district warrants #45-55.
AGENDA. MSP: Myers/Hamsher -- to accept the agenda as presented.
ANNOUNCEMENTS. Judge Myers announced that the Oregon Department of Fish & Wildlife is seeking a volunteer for an agricultural position on their Fish Screening Task Force. On October 2nd Myers traveled to Enterprise for an AOC District 1 meeting and on the 3rd he went to the Airport for an Eastern Oregon Counties Association meeting where the Forest Service plan revision was discussed. Myers conducted a performance review for an employee on the 4th and then he and Laurie Wright went to the old junior high to view the remodel the Madden’s are working on and said they are doing a good job.
9:11 am Julie Ellison entered.
Myers conducted Wright’s performance review and evaluation on the 6th. Myers attended a meeting on Monday the 9th with Nick Green to discuss the proposed broadband internet service. Myers conducted a name change hearing on October 10th and reported Representative Bentz will be in Dayville on October 18th for a meeting at 7 pm at the high school.
Commissioner Britton attended the EOCA meeting at the Airport as well and spent the remainder of the week following up on items discussed at the meeting. He will attend another meeting next week regarding the same topics.
Commissioner Hamsher said he is still working on recuperating from his surgery and so it has been rather slow for him lately. He did speak with a contractor about a new roof for Keerins Hall and the contractor estimated the cost at around $30,000 and recommended a composition roof. Myers and Hamsher said composition roofing would last longer and be easier to install. Hamsher will be meeting with Nick Green tonight where Green is giving a presentation about proposed broadband service. Hamsher doesn’t think Prairie City will choose to participate.
FAIRGROUNDS. Fair Manager Mindy Winegar presented three requests to the court.
Rental House: The rental house at the Fairgrounds needs a new wood stove. The current wood stove in the rental is cracked and fire bricks are falling apart. Winegar obtained three quotes: Mosier’s Home Furnishings, Blaze King installed for $995; Big R in Burns, Quadra Fire for $799; and Amazon, Pleasant Hearth for $744.21. Mosier’s is the only quote that includes installation. The cost of the stove could be paid from the fair budget operating contingency or reserve funds. Britton would recommend purchasing the stove from Mosier’s because they are local and have been supporters of the Fair for years. Winegar would also like to purchase the stove from Mosier’s. MSP: Britton/Myers -- to approve the purchase of a wood stove from Mosier’s in the amount of $995 to be paid from fair reserve capital outlay building improvements.
Oregon Fairs Association Convention: Winegar requested approval to attend the Oregon Fairs Association Convention on October 26-29th and to take Jonna Bishop as a guest. The cost for the registration and meals would be $392 and would be paid from the Fairgrounds dues and travel budget line. Winegar said this is an important networking opportunity and Bishop is the only Fair Board member who is available to attend. MSP: Myers/Hamsher -- to allow Winegar and Bishop to attend the convention and to pay the fees from the fair dues and travel budget line.
Keerins Hall Roof: Winegar reported that Keerins Hall needs roof repair or replacement. She contacted three different contractors, but didn’t receive responses from any of them. Winegar also contacted John Day City Manager Nick Green to find out if any approvals would need to be obtained from the City. Green informed her that regular repair, maintenance and replacement of materials are exempt from review and as long as the underlying land use of the building was not being changed no approvals from the City would be needed. Winegar believes this is maintenance that needs to be completed right away and there are leaks in the portion of the building housing KJDY which could harm their equipment. Myers said if the building is going to be salvaged the roof needs to be the place to start. Winegar has spoken with Oregon Trail Electric and they can assist with window replacement in the future. Myers would like to reach out to roofing companies from outside of our area as well because some of our local contractors may not have time to get the roof done before winter. Hamsher said he has researched this issue and the county can put up to 50% of the value of the structure into improvements without worrying about flood plain issues. He also said an electrician has looked at the building and the electrical wiring is still in good shape. Myers suggested getting price quotes for the roof repair and then meeting with the Treasurer to discuss where the funding will come from. MSP: Britton/Hamsher -- to authorize Winegar and Myers to move forward with the roof repair and bid process (if necessary) once she locates a contractor to perform the work to be paid from courthouse reserve.
9:34 am Haley Olson and Cindy Kidd entered.
MINUTES. MSP: Hamsher/Myers -- to approve the September 27th minutes as amended.
NURSING-MEDICAL SERVICES FOR THE JAIL. The court reviewed an Agreement for Professional Nursing-Medical Services for the Grant County Jail. The agreement is for Community Counseling Solutions to provide nursing-medical services to inmates of the jail when needed. This agreement remains the same as the prior agreement which expired on June 30, 2017. MSP: Britton/Hamsher -- to approve the agreement with CCS and authorize Judge Myers to sign.
OSU – EXTENSION DISTRICT IGA. The court reviewed an Intergovernmental Agreement between Oregon State University and the Grant County Extension & 4-H Service District. This IGA allows OSU to provide education programs in Grant County with the support of the Extension District and would expire on June 30, 2022. MSP: Myers/Britton -- to approve the IGA with OSU and circulate for signatures.
DISTRICT ATTORNEY. District Attorney Jim Carpenter had sent a written request to the court for approval to purchase new computer access point devices. He explained the current access point to their server/Wi-Fi is very old and no longer works with the computers they use. The access point allows the staff of the office to have wireless access in the circuit courtroom. Carpenter received quotes from ESD for the necessary devices for a total cost of $432 and the DA’s office budget contains funds in capital outlay cover the expense. MSP: Myers/Hamsher -- to approve the purchase of the new access point device in the amount of $432 to be paid from the DA office budget capital outlay line.
NACO DUES. The court received an invoice from the National Association of Counties (NACo) for membership dues for 2018 in the amount of $450. NACo provided examples of the PILT and SRS funding Grant County has received in the past as a result of NACo’s lobbying efforts on behalf of counties. Myers said NACo does a lot for counties and he would like to look into the prescription drug program they provide and will research this further. MSP: Myers/Britton -- to approve payment of the NACo dues in the amount of $450.
9:42 am Brenda Percy entered. 9:43 am Haley Walker entered.
RESOLUTION 17-28. Treasurer Julie Ellison presented budget Resolution 17-28 to the court for approval. This resolution moves $2500 from Non-Departmental Contingency to Justice Court Pro-Tem to cover the cost of the previously approved contract with Riccola Voigt to provide Pro-Tem services when the Justice of the Peace has a conflict in a case. Myers read the resolution to the audience. MSP: Myers/Hamsher -- to approve Resolution 17-28 and circulate for signatures.
ORDER 2017-07. The court reviewed Order 2017-07 – In the Matter of Appointing Board of Property Tax Appeals Board Members. The members appointed to the BOPTA board by this order are Scott Myers, Clair Kehrberg and Robert Quinton. All three have served on previous BOPTA boards and have received training to do so. Myers said Oregon Revised Statutes require the County Judge to serve as Chairman of the board along with two volunteer members. This board is for citizens who appeal their property tax statements and the issue cannot be resolved by the Assessor. Myers read the Order to the audience. MSP: Myers/Britton -- to approve Order 2017-07 and circulate for signatures.
9:46 am Kathy Stinnett entered.
RECREATIONAL MARIJUANA. Haley Olson, Managing Director of the Rocky Mtn. Dispensary, presented information to the court regarding the tax revenue the State of Oregon will be disbursing to schools from the sale of recreational marijuana. Olson provided a handout to the court regarding a proposed Senate Bill. All schools in the State will receive some funding for 2017 from recreational sales. Olson said they are here today to discuss how much tax revenue the County is missing out on by opting out. She contacted Adam Crawford from the State who gave her an estimate based on one dispensary, two growers and three distributors of half a million dollars that the County would have received. Olson explained how the OLCC tracks the product and money and said they will become licensed by OLCC and regulated by them instead of the Oregon Health Authority. She believes once OLCC takes control the County will not receive tax revenue if still opted out of recreational sales. Olson expressed her opinion that illegal substances like pills and meth are easy to get here and if the County controlled tax revenue from legal marijuana sales then the County could utilize the funds to increase funding for a drug task force or additional law enforcement. Olson would like the court to research this issue further and said she is not asking for a vote today, but she does want the conversation to begin. Britton said he wants to uphold the wishes of Grant County citizens and would prefer this issue be put to the voters as a ballot measure. Olson would like the County to lift the marijuana ban entirely in order to be fair to all members of the marijuana community. Myers said his concern is that the voters have twice rejected recreational marijuana. Olson stated since they have been open in June she has not had a single person come to her and express specific concerns. Olson said her point is that if the County doesn’t do something now then there won’t be any tax revenue coming into our County in the future. Britton said Olson has been very eloquent and her presentation was good, but he is still not convinced and must follow the wishes of the voters. Discussion followed about current work place drug testing rules and what may happen in the future. Hamsher agreed that a ballot measure would be the best way to move forward. Hamsher said the court members should represent the wishes of the majority in decisions. Olson explained how the tax rates could be set by the County and Cities. Olson said on average a person spends $80 to $100 per visit in a dispensary. She again asked the court to review Senate Bill 1057. Olson stated her biggest concern is the money the County will miss out on and not be able to control if the ban remains in effect.
PUBLIC COMMENT. Sproul asked what the status of the Natural Resource Consultant was. Myers said three RFP’s were submitted and are being reviewed and scored at this time. Sproul wanted to know if the public would be involved in this process. Myers advised there may be a work session involved, but he isn’t sure at this time how this will move forward. Sproul expressed his opinion that a citizen committee should be formed to assist with the selection.
10:41 am – Adjourned.
**** Please note the court minutes are a summary of the court proceedings. An audio recording of each court session is available, after approval of the minutes, by contacting Laurie Wright at 541-575-0059 or email@example.com ****