Grant County Court minutes from Jan. 10, 2018:
Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station, county website, and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City, OR.
9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioners Jim Hamsher and Boyd Britton, Administrative Assistant Laurie Wright, Katy Nelson, Ted Williams, Rick Minster, Jim Sproul, Beth Spell, Jim Spell, Judy Schuette, Reporter Logan Bagett, Reporter Rick Hanners, and Pastor Wes Aasness. A Pledge of Allegiance was given to the United States Flag. The invocation was given by Pastor Aasness.
9:02 am Scott Knepper and Dan Becker entered.
CLAIMS. The court had reviewed and approved claims and extension district warrants #86-99. Commissioner Britton declared a conflict on a claim to Boyd Britton Welding.
AGENDA. MSP: Myers/Britton -- to accept the agenda as presented.
ANNOUNCEMENTS. Commissioner Britton said the meeting at the Airport last week to appoint a replacement for Senator Ferrioli was an interesting exercise and Representative Cliff Bentz was selected. The court will participate in selecting a replacement for Rep. Bentz in the House of Representatives in the near future. Britton will be attending an upcoming Farm Bureau meeting on the 21st and tomorrow he will meet with two ODOT representatives about an upcoming project outside of John Day. Last week Britton also went to a meeting at Malheur Lumber regarding torrefaction.
Judge Myers toured Highway 395 South on December 29th with the Roadmaster and Shane Giffin of ODOT to look at possible tree removal along parts of the burned area in Canyon Creek. On January 4th Myers went to the Airport meeting to assist with selecting a replacement for Senator Ferrioli. Myers advised after this meeting it became obvious that the conference room at the Airport will need a better telephone conferencing system. Yesterday Myers traveled to La Grande for a Northeast Oregon Housing Authority meeting. Myers will go to Burns tomorrow to discuss 911 issues with Harney County. On Friday Myers has a name change hearing.
Commissioner Hamsher telephonically participated in an AOC Natural Resource and Veteran’s Affairs meeting last week and last Wednesday he went to the Senior Citizen’s dinner in Prairie City. Hamsher also attended the meeting at the Airport to select Senator Ferrioli’s replacement. Hamsher said he went to a rodeo committee meeting and on January 21st he will attend a Farm Bureau meeting at the Outpost at 1 pm.
MINUTES. MSP: Myers/Hamsher -- to approve the December 27th minutes as amended.
EMERGENCY MANAGEMENT. Emergency Management Coordinator Ted Williams presented a proposed grant application to the court for approval. Williams is requesting $5,815 in federal funds through the Oregon State Homeland Security Grant Program and the funds would be used to purchase a backup emergency communications system for the emergency operations center. This is for a complete amateur HAM radio set up and there is no cost in matching funds to the county. Williams advised there are currently 13 licensed HAM operators in the county with more in training. He also just received his license and training. MSP: Myers/Britton -- to approve the grant application and authorize Judge Myers to sign.
9:18 am Nancy Nickel entered.
COMMITTEE VOLUNTEERS. The court reviewed volunteer applications and appointed volunteers for the following active boards and committees:
Airport Commission: Cheryl Berry and Barbara Smith both requested re-appointment. MSP: Myers/Hamsher -- to re-appoint Cheryl Berry and Barbara Smith to the Airport Commission with a terms expiring December 31, 2019. ** Judge Myers motion was to appoint until December 31, 2020, but after court realized it needed to be changed to 2019 because these are two year appointments. **
Budget Committee: Karla Averett requested re-appointed. MSP: Myers/Hamsher -- to re-appoint Karla Averett to the Budget Committee with a term expiring December 31, 2020.
College Advisory Board: Donna Becker requested re-appointment. Shanna Northway resigned and recommended Didgette McCracken be appointed. McCracken submitted an application to volunteer. MSP: Myers/Hamsher -- to re-appoint Donna Becker to the College Advisory Board with a term expiring December 31, 2020 and to appoint Didgette McCracken to the College Advisory Board with a term expiring December 31, 2020. MSP: Myers/Hamsher – to send a thank you letter to Shanna Northway for her service.
9:28 am Kathy Cancilla entered.
Extension & 4-H Service District Advisory Council: Lenny Dowdy and Jody Winkelman submitted applications to volunteer. MSP: Myers/Hamsher – to send letters of thanks to those members that have termed out. MSP: Myers/Hamsher -- to appoint Lenny Dowdy and Jody Winkelman to the Extension & 4-H Service District Advisory Council with terms expiring December 31, 2020.
Fair Board: Shanna Northway and John Girvin both requested re-appointment. MSP: Myers/Hamsher -- to re-appoint Shanna Northway and John Girvin to the Fair Board with terms expiring December 31, 2020.
Mental Health Advisory Board: Robert Raschio and Kathy Smartt both requested re-appointment. MSP: Myers/Britton -- to re-appoint Robert Raschio and Kathy Smartt to the Mental Health Advisory Board with terms expiring December 31, 2020.
Southeast Area Commission on Transportation: Doug Ferguson requested re-appointment. MSP: Myers/Hamsher -- to re-appoint Doug Ferguson to the SEACT with a term expiring December 31, 2020.
Wildlife Advisory Board: John Morris and Kenneth Moore both requested re-appointment. Judy Kerr resigned. Jim Smith submitted an application to volunteer. MSP: Myers/Britton -- to re-appoint John Morris and Kenneth Moore with terms expiring December 31, 2020. MSP: Myers/Hamsher -- to send a letter of thanks to Judy Kerr for her service and to appoint Jim Smith with a term expiring December 31, 2020 to the Wildlife Advisory Board.
GRANT COUNTY HEALTH DEPARTMENT. Kathy Cancilla, Accreditation Coordinator for the Health Department presented an update to the court on the Health Department Strategic Plan for 2017-2019. Cancilla advised the Health Department is requesting court approval of the strategic plan. Cancilla provided handouts to the court members. The Health Department has collaborated with the Local Community Advisory Council (LCAC) and Blue Mountain Hospital District (BMHD) on their individual Community Health Improvement Plans. Cancilla explained the progress report received by the Health Department from November of 2017 and said changes are being implemented to make improvements. Britton asked who sets the target numbers for the report. Cancilla said the numbers are set by the Eastern Oregon Coordinated Care Organization and believes they are reasonable numbers.
9:39 am Sherry Nehl entered.
Cancilla explained some changes that have been made by the Health Department, Hospital and Strawberry Wilderness Clinic in order to improve services to the public. Cancilla advised there are currently two different health improvement plans in Grant County and although this may seem redundant they are focused on different areas. The Health Department will be creating a third improvement plan to focus on services that are not included in either of the current plans. Meetings will be scheduled and held in communities within the county to receive input from residents regarding public health. Cancilla advised the Health Department provides many services other than just medical care and the public needs to be made aware of all of the services available. Cancilla explained some of the challenges the current staff at the Health Department faced when preparing the Strategic Plan for 2017-19. The strategic plan is aligned with the modernization plan created at the state level. Cancilla summarized parts of the proposed strategic plan. The plan was adopted on December 4, 2017 by the Community Counseling Solutions Board and Cancilla requested that the County Court also adopt the plan. Cancilla answered questions from the court members. MSP: Myers/Hamsher -- to adopt the 2017-2019 Health Department Strategic Plan.
VICTIM ASSISTANCE. Victim Assistance Director Andrea Officer requested court permission to submit the VAWA grant application and also requested court approval of the proposed job description for a Special Investigator. Officer explained they have a good track record in receiving this grant and will be requesting over $600,000. She also said the job description was created for a special investigator because this was contracted with the City of John Day but the officer that provided this service has left the area. The position would be for 40 hours per month and would be completely grant funded. Officer gave examples of some of the performance requirements for the position. Officer said the current budget has money available until September 2018 and future funding would be contingent on receiving the grant again. MSP: Myers/Britton – to approve the job description pending legal review by Ron Yockim. MSP: Britton/Myers -- to authorize Officer to submit the VAWA grant application once completed and authorize Judge Myers to sign.
EXTENSION & 4-H SERVICE DISTRICT AUDIT. The court had reviewed the Auditor’s report for the Extension & 4-H Service District prepared by Oster Professional Group. MSP: Myers/Hamsher -- to accept the Auditor’s report prepared by Oster Professional Group for the Extension & 4-H Service District.
FAIR CONTRACTS. The court reviewed the Fair contracts with Britnee Kellogg, Gabriel Holmes, and Nate Botsford to provide entertainment at the 2018 Fair. The court approved the hiring of these entertainers at the last court meeting. MSP: Myers/Hamsher -- to approve the contracts with Britnee Kellogg, Gabriel Holmes and Nate Botsford and circulate for signatures.
FAIR ENTERTAINMENT CONCERT LIGHTING. The court reviewed quotes to provide the stage and lighting for this year’s fair concert. Fair Manager Mindy Winegar sent a quote from Carlson Sound and Lights ($10,250) and Cascade Sound & Stage Lighting ($13,823.76). Winegar was unable to get a quote from Yoakum Sound and Lights because they are unavailable the week of fair. Winegar recommended selecting Carlson Sound and Lights. The cost will be paid from next year’s budget. Winegar also requested renting a 3 phase generator from Eastern Oregon Equipment Rental in Baker in the amount of $727. She was unable to find a local business with this type of generator. This cost would also be paid from next year’s budget. MSP: Myers/Hamsher -- to award the contract to Carlson Sound and Lights in the amount of $10,250 to be paid from the 2018 budget fair expense line and to approve rental of the generator from Eastern Oregon Equipment Rental in Baker in the amount of $727 to be paid from the 2018 budget fair expense line.
FAIR HEADLINER. Winegar had sent a request to the court for permission to move forward with hiring a headliner act for the 2018 Fair concert. Winegar has been negotiating with Lonestar to be the headliner. Lonestar is requiring $30,000. Winegar advised $15,000 down is required and she has the money in her 2017 budget (fair expense line) to pay for this. The other $15,000 would be paid from the 2018 budget. MSP: Myers/Hamsher -- to authorize Winegar to move forward with hiring Lonestar as the headliner act for the 2018 Fair with $15,000 to be paid from this year’s budget fair expense line and the remaining $15,000 to be paid from the 2018 budget fair expense line the day of the performance. Britton commended Mindy Winegar and Dusty Williams for their hard work in making the headliner concerts and Fair so successful.
10:20 am The court took a short break.
10:28 am Kimberly Lindsay and Shane Rodriguez entered.
10:34 am The court returned to session. 10:35 am Gordon Larson entered.
COMMUNITY COUNSELING SOLUTIONS. CCS Director Kimberly Lindsay provided an update to the court regarding Community Counseling Solutions. Lindsay introduced Shane Rodriguez who is the IT person for CCS. Lindsay reported CCS will be having their onsite visit soon for the accreditation process. Lindsay added that Kathy Cancilla has been doing a great job and once the accreditation process is completed the Grant County Health Department will be the smallest health department in the state to be accredited. She said the Health Department has been doing extremely well and Jessica Winegar did a terrific job in putting together a day at the high school where students received health assessments and screenings and between 100 and 150 students participated. Lindsay said the health department is fully staffed and the school based health center is doing great. Lindsay advised strep is rampant in the county right now along with the flu so things have been extremely busy. The annual health fair will be held again this year in the spring. Lindsay advised CCS and the Strawberry Wilderness Clinic are working very well together and have been for a number of years. Britton asked if any plans were in the works to increase the primary care hours at the health department. Lindsay said right now CCS does not have the funding or space to increase primary care hours or services. Lindsay explained how the school based health center works and outreach to other schools. They are hoping to be able to expand the school based health services to all the schools in Grant County. Lindsay expressed her opinion that Grant County has the best clinicians out of all the counties CCS works with. She provided a handout to the court members showing the law enforcement officers who are CIT trained (Crisis Intervention Training) in behavioral health. Lindsay reported things at Juniper Ridge are going very well and the staff seems happy. CCS will be adding another clerical position in John Day for developmental disability services. The position will support the other counties CCS provides services for and those counties will also assist with the funding for the position. Britton asked Lindsay how the Warm Line was going. The Warm Line is a crisis line for people needing assistance and Britton believes this service has prevented suicides. Lindsay said funding is an issue and she will be going to the State to request more funding. Britton advised the court would be able to help her advocate for more funding.
11:11 am King Williams entered.
Lindsay said the court has been very supportive and she appreciates it. She is putting the information together to present to the state to request additional Warm Line funding and advised she will contact the court for support with this process. Lindsay explained some additional funding sources she could use the court’s assistance with and also during the accreditation process one or more of the court members will probably be called upon to participate in the site visit.
PUBLIC COMMENT. Beth Spell thanked the County Court for voting for a moderate person to replace Senator Ferrioli who would represent all the people of the county. Jim Sproul said at a meeting on Monday Jack Southworth presented information regarding some landscape burning that is being proposed in the south end of the county and part of Harney County. Sproul expressed concern about planning to burn this much land during a year with drought potential. King Williams stated discussions were held about future burning projects, but not about burning all the projects at once. The meeting was with the Harney County Collaborative and another meeting will be held in the future to receive input from the collaborative.
11:28 am – Adjourned.
**** Please note the court minutes are a summary of the court proceedings. An audio recording of each court session is available, after approval of the minutes, by contacting Laurie Wright at 541-575-0059 or email@example.com ****