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Grant County Court minutes: May 23, 2018

Approved minutes of the Grant County Court meeting.

Published on June 13, 2018 4:02PM

Grant County Court minutes from May 23, 2018:

Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station, county website, and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City, OR.

9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioner Jim Hamsher, Administrative Assistant Laurie Wright, Judy Kerr, Jim Sproul, Elaine Smith, Vicki Thompson, Judy Schuette, Sherry Nehl, Allison Field, Chris Camarena, Katy Nelson, Beth Spell, Jim Spell, Dan Becker, Reporter Rick Hanners and Pastor Levi Manitsas. A Pledge of Allegiance was given to the United States Flag. The invocation was given by Pastor Manitsas.

CLAIMS. The court had reviewed and approved claims and extension district warrants #153-167 on May 16th. The court had reviewed and approved claims and extension district warrants #168-169 prior to today’s court meeting.

HAND CHECKS. The court approved a hand check for foreclosed manufactured home title transfers on May 10th and a hand check to the City of Mt. Vernon on May 16th.

AGENDA. Myers suggested removing the discussion regarding the bull fighting contract until the next court meeting. MSP: Myers/Hamsher -- to accept the agenda as amended.

ANNOUNCEMENTS. Judge Myers reported on May 10th he conducted a performance review for the Airport Manager.

9:05 am Charlene Morris entered.

Last Monday Myers attended an AOC court facilities meeting in Salem and lobbied for $100,000 for a new roof for the courthouse. He said it is likely the courthouse will get a new roof in 2019 as the proposal was favorably met. May 21st he attended the intergovernmental council for 911 where potential locations were discussed for a new location for the dispatch center. On Saturday, June 9th, in conjunction with DEQ, there will be a household hazardous waste collection event at the road department where this waste can be disposed of for free. Myers advised Commissioner Britton was absent because he was in Arizona.

Commissioner Hamsher attended a couple of dinners at the Senior Citizen’s Centers and also has received phone calls regarding when the marijuana initiative will take effect. Hamsher said the City of Prairie City is finishing up negotiations on the cell tower project and a well driller will be conducting a flow test on one of the city wells this week. Hamsher attended a housing meeting at the Fairgrounds put on by the Association of Oregon Counties and League of Oregon Cities and a Prairie City Council meeting.

MINUTES. MSP: Myers/Hamsher -- to approve the May 9th minutes as presented.

RESOLUTION 18-12. Treasurer Julie Ellison had presented budget Resolution 18-12 to the court for approval. The resolution creates a capital outlay category in the Veteran Services budget and transfers $2,000 from vet’s expansion to the new capital outlay line. MSP: Myers/Hamsher -- to approve Resolution 18-12 and circulate for signatures.

RESOLUTION 18-14. Ellison also presented budget Resolution 18-14 which transfers $3,000 from the Airport reserve fund capital outlay – buildings to a new capital outlay – AIP line. MSP: Myers/Hamsher -- to approve Resolution 18-14 and circulate for signatures.

RESOLUTION 18-13. The court reviewed Resolution 18-13 to Amend Resolution 18-09 (In the Matter of Submitting the Oregon Department of Revenue Assessment & Taxation Grant Application). After Resolution 18-09 was approved the Assessor was contacted by the Oregon Department of Revenue and advised that the grant application amount was incorrect. The correct amount should is $554,914 and Resolution 18-13 corrects the error. MSP: Myers/Hamsher -- to approve Resolution 18-13 and circulate for signatures.

DEPOT RV PARK. Prairie City Public Works Director Chris Camarena presented a request to the court for electrical panel upgrades for Depot Park. Camarena explained there are 20 spaces at the park and the current RV electrical panels are not set up for 50 amp services and fail frequently requiring costly repairs and lost revenue. He recommended installing 50 amp services which would allow larger RV’s to stay in the park and possibly generate more revenue. Camarena presented three quotes: Red’s Electric Service ($28,635.92), S&C Electric ($42,000), and North River Electric ($36,325).

9:20 am Rob Raschio entered.

Camarena added that this project would start in the fall and he would suggest adding frost free water fixtures to each site at that time as well which would cost around $100 each (he estimated under $2000 total). The Prairie City Public Works Department would do the digging and installation of the frost frees. Myers suggested requesting the frost free fixtures as a general order at a future court meeting with a better cost estimate. Hamsher declared a perceived conflict of interest pursuant to the recommendation of county counsel and voted yes. MSP: Myers/Hamsher – to accept the Red’s Electric bid of $28,635.92 and approve moving forward with the installation.

WEBSITE COMMITTEE. The Website Committee provided the court with the contract with CivicPlus for approval and signature. The contract was reviewed and approved by County Counsel Ron Yockim and by the CivicPlus legal division. The committee requested an additional $8,000 for this project to pay for travel and 3 days of onsite consultation.

9:25 am Dan Vandehey entered.

Laurie Wright explained the committee felt it was important to have the onsite consultation at the beginning of the project so the department heads could meet with the CivicPlus representative and have input on what they would like to see in the website. Sally Bartlett has $2,000 in her budget to assist with the cost and the County Court budget has enough funding in the expense lines to cover the remaining $6,000.

9:27 am Mike Springer entered.

MSP: Myers/Hamsher -- to approve the contract with CivicPlus and circulate for signatures and to approve the $8,000 for travel and on-site consultation to be paid with $2,000 from the Economic Development travel line and $6,000 from the County Court travel line.

NPRA RODEO. The Fairgrounds received two quotes for the NPRA Rodeo to be held August 10-11, 2018. The quotes were: Lazy HK Bar/Claude Rickman ($6,500) and B Bar D Rodeos Inc. ($14,000). Fair Manager Mindy Winegar also included a contract for review and approval. MSP: Myers/Hamsher -- to award the NPRA Rodeo contract to Lazy HK Bar/Claude Rickman in the amount of $6,500 and to approve and circulate the contract for signatures.

GC YOUTH LIVESTOCK AUCTION. Winegar had sent an agreement between the Grant County Fairgrounds and the Grant County Youth Livestock Auction, Inc., to the court for review and approval. Winegar advised the Oregon Fair Association recommended the agreement be put in place. MSP: Hamsher/Myers -- to approve the agreement and circulate for signatures.

BULLPEN SHELVING. Myers reported that the Safety Committee had discussed concerns with the way files are currently stored in the bullpen upstairs. The boxes are stacked too high and could cause employee safety issues. The Safety Committee recommended installing metal shelving in the bullpen to store the files on along with providing ample storage for other items in the bullpen. Wright provided quotes for the shelving: Northern Tool Strongway Steel Shelving ($209.99 ea.), Northern Tool 20-Gauge Steel Shelving ($189.99 ea.) and U-Line Heavy Duty Steel Shelving ($519.00 ea.). The Strongway Steel Shelving has the highest weight capacity and purchasing 4 units would provide shelving on the entire northern wall of the bullpen along with a 6 foot section of shelving on the western wall. This would be paid from the general fund equipment reserve – capital outlay equipment. MSP: Myers/Hamsher -- to approve purchase of 4 shelving units to be paid from general fund equipment reserve – capital outlay equipment.

TAX REFUND. The court reviewed Order 2018-01 and Tax Refund #8 to refund property taxes of $72.10 to James Jenson. The refund is due to overpayment of taxes for property damaged by fire. MSP: Myers/Hamsher -- to approve Tax Refund #8 in the amount of $72.10 payable to James Jenson and to approve Order 2018-01 and circulate both documents for signatures.

COUNTY SURVEYOR. Surveyor Mike Springer presented a subdivision re-plat map to the court for approval. Springer advised the document requires all three court members sign it and if approved today he can have Commissioner Britton sign it when he returns. Springer explained the location of the re-plat and said the law requires court approval even when a re-plat is inside city limits. MSP: Hamsher/Myers -- to approve the subdivision re-plat map and circulate for signatures.

PUBLIC COMMENT. Myers offered an opportunity for public comment, but none was received.

CORRECTION TO APRIL 25, 2018 MINUTES. Clerk Brenda Percy was also present during the first executive session of April 25, 2018.

9:42 am – Adjourned.

Respectfully Submitted,

Laurie Wright

Administrative Assistant

**** Please note the court minutes are a summary of the court proceedings. An audio recording of each court session is available, after approval of the minutes, by contacting Laurie Wright at 541-575-0059 or wrightl@grantcounty-or.gov ****


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