Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station in Grant County and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City OR.
9:05 am -- Called to Order. Present were Commissioners Scott W. Myers and Boyd Britton, Secretary Mary Ferrioli and Pastor Daniel Wiese. Judge Webb was excused to attend the Rural Voices for Conservation Coalition Conference and for meetings in Salem. The Pledge of Allegiance was given to the US flag. An opening prayer was offered by Pastor Wiese.
CLAIMS. The court reviewed and approved claims and Extension District Warrants No. 58-66. Tagged claims were to Bank of Eastern Oregon for charges over per diem by Commission on Children & Families and Sanitarian. MSP: Britton/Myers -- to pay the Sheriff's vehicle towing claim to Doug's Automotive from the Sheriff's budget and suggest that Doug not include the county on an individual's towing bill in the future.
PROGRAM. MSP: Myers/Britton -- to accept the program as presented
Myers planned to attend a Mental Health & Alcohol and Drug Advisory Board meeting at Community Counseling Solutions at noon on December 11.
Myers planned to attend a monthly meeting of the Heritage Foundation board on December 15th at 5:30 pm at Keerins Hall.
Britton reported on yesterday's phone conference with the Training and Employment Consortium board about a change in health insurance and advertising for a new Region 14 director.
Britton reported on a December 8th meeting at the junction of Reynolds Creek Road and CR 62 -- with Roadmaster Mark Hensley, Arleigh Isley, Barbara Morgan, Russell and Brenda Ricco and Forest Service representatives Ryan Faulk, Mike Montgomery, and Ben Lindley to review and clarify some misinformation about snow plowing and road maintenance.
Britton planned to attend the Canyon Creek Meadows Dam meeting tonight at 6 pm at the federal building.
Britton said he and his wife will help judge the Timber Truckers Light Parade on December 12th.
MINUTES. MSP: Britton/Myers -- to approve the December 2nd minutes as corrected.
BED RENTALS. Britton reported on his visit with the Sheriff and Jail Manager, who both knew of no prospects at this time to fill empty bed space at the jail. However, Britton felt there may be an opportunity for us in Multnomah County. Britton thought the county needs to think about what to do with the negative impact to the General Fund. Treasurer Kathy Smith said that would be a subject for the Budget Committee process this year. She noted that, at some point, General Fund carryover will be all used up. Smith added that some of the shortfall was already made up in Personal Services at the jail.
BUDGET RESOLUTIONS. The court reviewed and signed Resolution 09-53 Making Budgeted Transfers, General and Special Funds /$9,411from General to Unemployment Reserve; $17,432 from General to Airport; $27,401 from General to Senior Citizens; $17,800 from Road to Unemployment Reserve; $200 from Fair to Unemployment Reserve; $200 from Commission on Children and Families to Unemployment Reserve; $300 from Community Corrections to Unemployment Reserve; $200 from Airport to Unemployment Reserve; $1,300 from Maternal & Child Health to Unemployment Reserve; $370 from DA Revolving to Unemployment Reserve; and $200 from Senior Citizens to Unemployment Reserve. The court also reviewed and signed Resolution 09-54 Making Budgeted Transfers, Special Funds / $6,808 from Women Infants & Children, $9.518 from Family Planning, $1.802 from Bioterrorism and $2,934 from Sanitarian to Maternal & Child Health and Resolution 09-55 Making Transfer from Contingency, General Fund, from Non-Departmental to Veteran Services Materials & Services in the amount of $600.
DEPUTY DA. Court members reviewed and signed a 2009 Recovery Act STOP VAWA Grant Agreement to fund a .75 FTE Deputy DA position as discussed at the November 25, 2009 meeting.
MSP: Myers/Britton-- to allow Judge Webb to sign the 2009 Recovery Act STOP VAWA Grant Agreement to fund the .75 FTE Deputy DA.
9:35 am - Lane Burton and News Reporter Scotta Callister entered
DECEMBER 24TH. The court considered Treasurer Kathy Smith's request, on behalf of county employees, to allow county offices to close at 3 pm on December 24th. Assessor Lane Burton was present. It was noted that last year the court granted the option to close offices at 3 pm with Department Head approval as long as employees used vacation or comp time. Burton said it was fine with him because there is very little activity that day. He wanted to make sure the closure would be advertised so the public is aware of the change. Smith reported that the banks and Land Title would be closing early that day. Britton suggested that we close at noon. Burton said that daycare would close at noon. MSP: Britton/Myers -- to allow county offices to close at 12 noon on December 24th with the expectation that employees who do not work would use vacation, comp time or LWOP.
9:40 am -- Mike Springer, Jack Watson and Nick Miller entered
530 E. MAIN. Building Maintenance Worker Nick Miller met with the court to discuss ideas for making necessary floor and wall repairs at 530 E. Main Street. Some discussion followed about dripping faucets at the Food Bank and Suite 10 to prevent frozen pipes this year. Some wall repairs are necessary due to frozen pipes that occurred last winter at the Food Bank and Suites 5 & 6 and about finishing the floor in Suite 5 so it can be available for rent. It was felt the county could equalize the size of the openings and install grates where necessary and sheet rock over other areas. Miller and Myers planned to work together to complete this project.
SURVEYOR. County Surveyor Mike Springer gave the court an update on his activities as County Surveyor during 2009 involving the Corner Preservation Fund and the Grant County Surveyor's website. Springer said he intends to use the fund more vigorously over the next three years to perform maintenance on preserved section corners throughout the county. He explained the benefits of maintaining local tight controls over section corners. Springer's plan is to first determine state plane coordinate corners around towns and cities then move to more rural areas.
Springer reported that he has approximately 98% of the Surveyor's records scanned to the website and anticipates that the site could be in its final form early next year. All of the records would have a searchable index and be linked to OR-MAP.
Springer talked about SB 344, passed by the Oregon Legislature, that makes the office of County Surveyor an appointed rather than an elected position. Several counties are in the process of enacting Ordinances specifying that the office of County Surveyor remain an elected position. He requested that Grant County consider such an Ordinance before SB 344 is enacted on January 1st. Britton asked Springer to provide the county with a sample Ordinance. The court agreed the position should remain an elected office. The county planned to ask legal counsel to review the issue and make a recommendation.
When asked for comment, Watson said the bill was confusing, believed it would be a partisan position, and supported the county ordinance. He understood there are a number of flaws in the bill that may need to be changed.
10:30 am -- Adjourned
Mary R. Ferrioli
County Court Secretary