Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station in Grant County and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City OR.
9:00 am -- Called to Order. Present were Judge Mark R. Webb, Commissioners Scott W. Myers and Boyd Britton, Secretary Mary Ferrioli and Church Elder Dave Fronapel. The Pledge of Allegiance was given to the US flag. An opening prayer was offered by Dave Fronapel.
PROGRAM. MSP: Webb/Myers -- to accept the program adding discussion about activities by Miller Tree Service on county property and some county employees' volunteer hours.
MILLER TREE SERVICE. Myers reported that he has observed Miller Tree Service parking trucks overnight and also chipping across from the old Road facilities. He did not know what the city's position is on that, but there could be noise complaints from neighbors. Concern was expressed about liability associated with damage or theft on county property. Britton agreed to visit with Miller's Tree Service as well as their employer, Oregon Trail Electric Cooperative.
VOLUNTEER HOURS. The court discussed that some county employees are recording (as work hours) time spent providing volunteer service to the Kiwanis Club. It was pointed out that Kiwanis isn't one of the county's advisory boards or committees. Myers agreed to communicate the court's concerns with the Department Head.
HAND CHECKS. The court signed several hand-checks and Extension District Warrant No. 140 as previously presented by the Treasurer.
Webb reported on his June 30th meeting with Sue Lurie, Mike Hibbard and Heidi Bigler-Cole on June 30th about where they are at with the Middle Fork intensively monitored watershed project and socio-economic indicators. Webb has also been working with NOAA Fisheries to provide comments on the Mid-Columbia Steelhead Recovery Plan.
Webb said a Road Advisory meeting would be held the evening of July 2nd if a quorum is present. Webb reported that the reduced crew is completing road grading and dust abatement in good time. He added that odds and ends and cleaning ditches will be done over the next two months.
Webb reported on his tour of the RV Park grounds June 30th with Park & Recreation District staff Art Thunnel and District board member Sophie Cosgrove. It was noted that some faucet heads need to be rebuilt and they haven't sprayed or maintained the grounds this spring since the park would soon be turned over to the county. Webb felt those things could be brought into shape in a short period of time. He added that the district had intended to paint the bathroom floor, but would not do so now. Webb said park benches, painted last year by TEC crew, are starting to peel. Webb explained that there is no sprinkler system in place at the RV Park; however, according to the district, the trees and shrubs seem to do OK without water. Webb said that transfer of reservations and other pertinent information to the county and Stephanie Walters was done yesterday. The County Court takes over management of the RV Park starting today, July 1st. Webb planned to follow up with some clarification about tracking separate hours spent working on the RV Park and the Fair.
Britton reported on a recent Training & Employment Consortium board of directors meeting dealing with the budget and personnel issues. He also reported on work that had been done with NOAA Fisheries and the biological opinion completed for the Soil & Water Conservation District.
Myers reported on a meeting he had June 24th with Errol Claire, a retired rep of ODF&W, and a man from Medford named Mike Beagle, who is a field rep for Trout Unlimited, about plans to protect and enhance fishing and hunting habitat on public lands in the McLellan and Aldrich mountains.
Webb felt the IUOE Local 701 mediations conducted at the Road Department June 24th and 25th were worthwhile. Although it did not resolve grievances or the Unfair Labor Practice claim, he felt the mediator was very good and served the county well. Webb believed that now, for the first time, the union appeared to finally understand the county is making decisions based on actual maintenance needs within expected funding sources.
Britton had asked Mark & Sons Refrigeration & Heating LLC of Baker City to visit the Courthouse June 30th to assess the existing cooling system on the second floor of the Courthouse. The company was asked to evaluate these areas and recommend necessary specifications that the county could use if it decides to upgrade the system through a public bid process.
MINUTES. MSP: Webb/Myers -- to approve the June 24 minutes as amended.
PREVENTION PROGRAM. At the recommendation of Prevention Coordinator Kerryann Woomer, the court reviewed and signed a one year agreement to renew a billboard display on Hwy 26 in John Day. The display size is 12 ft by 48 ft and costs $420 per month. MSP: Myers/Webb - to allow Judge Webb to sign the agreement with Meadow Outdoor Advertising.
SAFE DRINKING WATER. At the recommendation of Public Health Administrator John Combs court members approved DHS Agreement No. 128889 for Financing the 2009-2011 Safe Drinking Water Program. MSP: Britton/Webb -- to allow Judge Webb to sign the Safe Drinking Water agreement.
COMMUNITY CONNECTION. Court members reviewed and signed a one year Memorandum of Agreement for Delegation of Activities by and between Community Connection of Northeast Oregon Inc and Grant County to be operated by the Grant County Senior Program. MSP: Myers/
Webb -- to authorize Judge Webb to sign the MOU with Community Connection of Northeast Oregon Inc.
COURTHOUSE BOILER. The court signed an annual Preventive Maintenance Agreement with Cook & Emele Heating Service Inc to provide burner service on the Weil Mclain boiler at the Courthouse. The total cost was $1,375. MSP: Britton/Myers - to allow Judge Webb to sign the agreement with Cook & Emele.
9:50 am -- Bryan Hunt entered
VETERAN SERVICES. Veteran Services Officer Bryan Hunt requested approval to attend mandatory training in Salem July 13-17. Total cost was estimated at $759 including motel, meals, mileage and parking. Hunt said the office would be staffed during this time by local volunteer Vernon Beard. It was noted that VSO travel would have to be watched this year to avoid going over budget. MSP: Webb/Myers -- to approve Bryan Hunt to attend mandatory training in Salem July 13-17.
The court left to attend the JP Clerk's retirement party.
10:55 am - Hilary McNary and Shannon Springer entered
PUBLIC HEARING. At 11:00 am the court opened a public hearing to consider an Ordinance Providing Amendments to the Grant County Land Development Code of April 1997 and Revised in February 1999, May 2000, March 2001 and September 2002, and Provide for Post Adoption Corrections and Codifications. Planning Director Hilary McNary said the only thing being removed that's not a direct result of Oregon Revised Statutes or Oregon Administrative Rules is Section 12.110 Errors and Omissions, due to a finding by the Land Use Board of Appeals. She noted that, if signed today, the ordinance would go into effect in 90 days, or September 28, 2009.
Britton asked about any future changes that might be made to the Land Development Code (LDC). He thought that some things could be clarified. McNary offered to discuss this more specifically to see if those things could even be changed. McNary said the Planning Commission previously noted that the county doesn't have much leeway since most of the rules reflect state laws. She added that the county can be more restrictive, but that is something she does not recommend. Some discussion followed about state land use laws, the LDC and differences with regard to Ã«permissive' or Ã«restrictive' interpretations of regulations pertaining to farm use on 160 acre or 320 acre parcels. McNary believed it might be a good idea to schedule a joint meeting of the County Court and the Planning Commission to clarify the definition of terms. MSP: Britton/ Myers - to dispense with public input since no persons are present to offer comments. Ordinance 09-01 was signed by all court members.
11:15 am -- Adjourned
Mary R. Ferrioli
County Court Secretary