Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station in Grant County and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City OR.
9:00 am -- Call to Order. Present were Commissioners Scott W. Myers and Boyd Britton, and Pastor Sharon Miller. Judge Mark Webb was previously excused to attend a meeting in Portland concerning mental health issues. Secretary Mary Ferrioli was out for a scheduled vacation. A Pledge of Allegiance was given to the US flag. The opening prayer was given by Pastor Miller.
PROGRAM. MSP: Myers/Britton -- to accept the program as presented.
Myers reported on the Northeast Oregon Housing Authority quarterly board of directors meeting that he attended on August 24th in Baker City.
Britton reported on a meeting he had in Salem on August 18th at ODF&W concerning Canyon Meadows Dam and Doug Ferguson's written response to the Cascade Earth Sciences report. Britton stated that he received a commitment that the dam was not going to be removed in the near future. Britton had attended a Secure Rural Schools funding reauthorization meeting with Agriculture Secretary Tom Vilsack in Portland on August 20th including other county officials and Oregon's Congressional delegation. Britton reported on last week's reception at Old West Credit Union for republican Gubernatorial Candidate Chris Dudley. He had also attended a meeting last week at the Outpost Restaurant with US Senate Candidate John Huffman.
CLAIMS. The court has reviewed and approved claims.
MINUTES. MSP: Britton/Myers -- to delay the August 18th minutes until September 8th when a full court and the Court Secretary will be present.
9:55 am -- John Combs entered
HEALTH DEPARTMENT. Public Health Administrator John Combs recommended purchasing a Martin Yale 1601 Paper Folder utilizing a donation fund from last fiscal year that totals $811.72. Quotes were provided for a Martin Yale 1601 paper folder for $559 @ digitalbuyer.com or $751.49 @ Quill, a Martin Yale 1501x for $599 @ digitalbuyer.com, and a MBM 87M tabletop paper folder for $584 @ digitalbuyer.com. Combs explained there is quite a lot of paper folding associated with the clinic's regular billing process and this equipment would save considerable time for the Business Manager. Combs said he sends out large mailings twice a year and could also save a lot of time with this machine. He recommended purchasing the Martin Yale 1501x model for $599 @ digitalbuyer.com. Treasurer Kathy Smith noted that a transfer resolution from contingency to capital outlay would be needed, if approved. She added that other county offices might be able to use the paper folder for large mailings. MSP: Myers/Britton -- to approve the acquisition of the Martin Yale 1601 paper folder for $559 @ digitalbuyer.com as presented.
Combs requested permission to attend a National Association of Rural Health Clinics Fall Institute training October 20 - 22 in Reno NV that he said could help him tremendously. He explained that he'd learn about billing challenges, cost reporting, and annual requirements for Rural Health Clinic compliance. Combs said Donna Adams would be attending a different (required) training during this time, but felt he could benefit from the information. Total costs were estimated to be about $600 which includes $250 registration, $280 for lodging and $70 for meals. Combs said he planned to drive to the training. Britton suggested that Combs ask Judge Webb about attending the training since we are looking at involving mental health in our Rural Health Clinic designation. MSP: Britton/Myers - to authorize Mr. Combs to attend the NARHC Fall Institute in Reno NV.
Combs explained that the clinic has up to $1,000 available in federal emergency preparedness funds to upgrade vaccine storage/monitoring equipment before August 30th. He recommended using these funds to purchase an Accsense A2-05 LAN wired temperature monitor for $589. Treasurer Kathy Smith said that Combs would let her know if the funds would be a grant stream line versus capital outlay. MSP: Britton/Myers - to allow Mr. Combs to proceed with buying the temperature monitoring equipment as presented.
VOLUNTEER RESIGNATION. The court acknowledged Susie Brown's letter of resignation from the Commission on Children and Families. MSP: Myers/Britton -- to accept Susie Brown's resignation from the Commission on Children and Families and send the appropriate letter of thanks for service.
COUNTY COUNSEL CONTRACT. Court members considered a request by County Counsel Ron Yockim to increase the mileage reimbursement rate in his Personal Services Contract to the 2010 standard federal rate of 50Â¢ per mile. Treasurer Kathy Smith previously pointed out that the contract has always followed the county rate, but hasn't been updated for a few years. She noted that he represents county interest, not federal interest, including general fund dependent departments as well as others. Smith recommended that the rate of 42Â¢ per mile be approved with an adjustment when the county's rate changes. MSP: Myers/Britton -- that the contract's mileage reimbursement rate always follow our county reimbursement rate.
EMPLOYMENT APPLICATION. Personnel Manager Brenda Percy previously provided a newly formatted Employment Application document and recommended that it be approved for use. It was pointed out that Tonya Cates, of the Assessor's Office, is responsible for making significant improvements to the document which has been in use for at least twenty years. While pertinent information remains the same, the document was given an open, more readable appearance. Myers favored the new format because it is easier to read. Treasurer Smith said the high school education question at the very top of the page was missed a lot so it was moved to a better location and the social security number was removed. Smith commended the Assessor's Office for taking the initiative to improve the employment application. MSP: Myers/ Britton - to accept and approve the format change on the employment application document as presented.
10:55 am -- Sue Newstetter entered
TITLE III. County Title III Coordinator Sue Newstetter recommended approving the Title III, "Blue Mountain Forest Partners" proposed project since the 45 day comment period closed August 13th with no comment. Irene Jerome is Executive Director for the project which provides educational workshops on dry site pine forests and the impact of projects on these sites.
Newstetter indicated that she had a $20,000 draw-down request prepared. MSP: Britton/Myers -- to accept the Blue Mountain Forest Partners project and allow Ms. Newstetter to move forward.
MSP: Britton/Myers - to allow Commissioner Myers to sign the letter for this project on the court's behalf.
Mary R. Ferrioli
County Court Secretary