IN THE COUNTY COURT OF THE STATE OF OREGON

IN AND FOR THE COUNTY OF GRANT

JANUARY 23, 2013

Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station in Grant County and e-mail distribution list, a regular meeting of the County Court was held at the County Courthouse in Canyon City OR.

9:00 am -- Call to Order. Present were Judge Scott W. Myers, Commissioners Boyd Britton and Chris Labhart, Secretary Mary Ferrioli, Hank Lissman, and Pastor Dave Hoeffner. A Pledge of Allegiance was given to the United States flag. The invocation was given by Pastor Hoeffner.

CLAIMS. The court reviewed and approved claims and Extension District Warrant Nos. 93 – 95.

AGENDA. MSP: Labhart/Myers -- to accept the agenda as presented with the addition of Mr. Hensley at 9:30 am.

9:05 am -- Tammy Wheeler entered

ANNOUNCEMENTS.

Britton planned to participate in a conference call with the Training and Employment Consortium board tomorrow. Monday, he will either travel to Burns for a SEACT / NEACT meeting or travel to OSU to be a guest lecturer at Dr. Johnson’s forestry class. He said he’s continuing to speak with the Forest Service and interested parties about the 10-Year Stewardship Contract. Britton plans to attend a community meeting in Monument Sunday, January 27, about the Rural Fire District.

Labhart commented on his attendance at County College last week in Corvallis and his willingness to volunteer on AOC’s Health Care and Natural Resources Committees. Labhart shared a list of AOC’s agenda items for this year and information from Open Oregon on public meeting laws. He’s been visiting with his department liaisons and will be at the Senior Center in John Day tomorrow.

Myers reported on discussions at the 10-Year Stewardship Contract meeting that he attended in Burns last Thursday.

Trial Court Administrator Tammy Wheeler sought clarification about the seriousness of the county’s intent about an elevator at the Courthouse. She expressed her willingness to explore available grant funding to install an elevator. It was generally understood the process would be quite disruptive to operations, but was a necessity. The court encouraged Wheeler to look into funding opportunities with the assistance of Economic Development Coordinator Sally Bartlett.

MINUTES. MSP: Britton/Myers -- to approve the January 16 minutes as amended.

COLLEGE ADVISORY BOARD. The court considered filling a vacancy on the College Advisory Board at the request of EOU Grant County Center Director Chris Cronin. A letter of interest in the position was previously submitted by Grant Union JR/SR High School Career Coordinator Elizabeth Shelley. MSP: Britton/Labhart -- to appoint Elizabeth Shelley to fill the current vacancy on the College Advisory Board expiring December 31, 2015.

9:30 am – Mark Hensley entered

ROAD DEPARTMENT. Roadmaster Mark Hensley appeared to update the court on Road Department activities. Some discussion took place about the current snow pack and contract plowing for the Granite area. The idea of scheduling the court’s federal drug and alcohol training on a Wednesday was discussed. Hensley asked if the court was interested in having an outside party look into the department’s operations. He didn’t support the idea, but said Hank Lissman previously suggested it. Hensley said changes in financing, at all levels of government, have created a need to re-consider how we operate. Labhart indicated he plans to visit the department himself to become more familiar with operations. Britton said he’s satisfied we are trying to run an effective operation. Hensley asked about budgeting for next year. Myers asked if there are ways to trim operations without effecting public safety and loss of personnel. Britton suggested budgeting in two ways – one for the same funding and another for what might actually be expected. Myers noted that Secure Rural Schools funding is probably gone. Hank Lissman spoke about having road employees work 10-hour days rather than 8-hour days because he thought it would save costs and increase production.

TITLE 3. Court members reviewed and signed the 2012 County Title 3 Project Certification Letter as previously provided by Title 3 Coordinator Sue Newstetter pursuant to Public Law 110-343. The letter is directed to the Secretary of Agriculture and certifies the county funds expended in 2012 for the uses authorized under Section 302(a) of the Secure Rural Schools and Community Self-Determination Act of 2000. MSP: Britton/Myers – to allow Judge Myers to sign the Title 3 Project Certification letter as presented.

PUBLIC MEETINGS. Labhart asked to address a letter received last week from Sheriff Palmer about the community meeting in Monument that’s scheduled for Sunday, January 27. Myers explained the letter spoke to whether or not the meeting was going to be a “public meeting.” Britton said the newly appointed fire district board had posted the meeting called by Pastor Shafer. Gordon Foster asked for the postings to be taken down because the meeting has not being called to convene the fire district board. He said the meeting was to bring the community together to discuss general topics, not any business of the district board of directors. Labhart provided information on public meetings defined in the Open Oregon public meeting laws booklet. Britton stressed the meeting was called and organized by a local pastor and is not considered a public meeting of the Monument Rural Fire District board ,since the Monument Senior Center is outside the boundaries of the district. Myers pointed out the court has already fulfilled its statutory

responsibility by appointing three citizens to the MRFD board of directors. Beyond that, he added, operation of that board is not the court’s concern.

10:30 am -- Patrick Bentz and Kevin Bissell entered

AIRPORT RUNWAY 09-27 REHAB PROJECT. Airport Manager Patrick Bentz and T-O Engineers Project Manager Kevin Bissell met with the court to review and discuss the proposed Professional Engineering Services Agreement with T-O Engineers, Inc. of Boise ID, for the Runway 09-27 Rehabilitation Project identified as AIP Project 3-41-0028-009. The proposed agreement’s estimated total cost is $348,032.50; the total project construction cost is anticipated to be from $2,200,000.00 to $2,500,000.00. Project funding will be through a Connect Oregon 4 grant and a 2013 FAA AIP grant. The project schedule estimates March 21 for completion of final design, advertisement March 14 – 28, bid opening April 16, award project May 15, construction June 3 – August 15, and project closeout November, 2013.

Bentz indicated that the Airport Commission selected T-O Engineers last fall to assist with upcoming projects over the next five years. Bentz and Bissell addressed the delay of Connect Oregon 4 funding. CO4 will need to receive the signed FAA Grant Agreement before releasing funds to the county. Bentz said he’d be in Seattle next month on county business and plans to see FAA representative Jason Ritchie about this project. MSP: Labhart/Myers -- to authorize Judge Myers signature on the Professional Engineering Services Agreement with T-O Engineers, Inc. of Boise ID, for the Runway 09-27 Rehabilitation Project No.3-41-0028-009 in the amount of $348,032.50. During discussion Britton pointed out that the county cannot make up the difference in funding -- if the FAA grant is not awarded as needed to receive CO4 funds. Bissell expressed confidence that the FAA grant would be forthcoming. Myers confirmed with Bissell that he would keep track of reimbursements. Bissell explained he is not authorized to use the county’s federal electronic account. However, Bentz said he’s been trained in use of the county’s reimbursement request system and will work closely with Treasurer Smith on financials for this project. Treasurer Smith asked Bentz and Bissell about any outstanding expenses the county could have resulting from this project, if the FAA grant is not awarded. She was told the county has initial costs for surveying, geo tech, and the grant application currently outstanding. And, after signing this contract, it may have as much as $145,000.00 outstanding for the design phase. Discussion followed about the need for paving to be completed by mid-October at the latest. Bissell indicated that paving can be done in mid October, as long as temperatures get above freezing during the day.

11:00 am -- Adjourned

Respectfully Submitted,

Mary R. Ferrioli

County Court Secretary

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