Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station in Grant County, and to interested persons on the Grant County e-mail list, a regular meeting of the County Court was held at the County Courthouse in Canyon City OR.
9:10 am -- Called to Order. Present were Judge Mark R. Webb and Commissioners Scott W. Myers and Boyd Britton, and Secretary Mary Ferrioli. The Pledge of Allegiance was given to the US flag. Commissioner Britton provided the opening prayer.
CLAIMS. The court had reviewed and approved claims submitted by the Deputy Clerk-Bookkeeper. A tagged claim was to Bank of Eastern Oregon / County Court over per diem.
PROGRAM. Webb suggested that the court's board and committee obligations be shared more equally among the Commissioners. That discussion would be held next week. Britton asked about the need to update the court on the current status of road union grievances. It was felt an Executive Session would be appropriate next week after issues are further developed. MSP: Myers/Britton - to accept the program as presented.
Myers reported on his attendance at the monthly Commission on Children & Families meeting January 6th where the Implementation Plan was reviewed and accepted.
Britton reported on his recent discussions with local timber industry representatives about current economic and legal challenges.
Webb and Britton planned to attend the annual Stock Growers' Meeting at 6:30 pm on January 8th in Keerins Hall. State Senator Ted Ferrioli has been scheduled to speak.
9:15 am Bruce Makela and Bryan Hunt entered.
Britton planned to attend a quarterly meeting of The Oregon Consortium board next week.
Webb reported on changes he has been making to the Blue Mountains Forest Plan Revision.
Webb asked if a court representative could attend a meeting with the editor of "Stewards of the Range" magazine in Baker City on January 13th from 9 am until noon to discuss coordinator status.
VETERAN SERVICES. Veteran Services Officer Bruce Makela requested the court's signature on a letter he previously provided about changes in his employment status. With court approval, Makela has reduced his work hours and now job-shares due to his service-connected physical limitations. Makela said the letter would be included in a package he is submitting to the Veterans Administration to update his disability rating. MSP: Myers/Britton - to allow Judge Webb to sign the letter as presented.
Additionally, Makela requested that the window in the Veteran Services office door be replaced because it is Plexiglass and quite scratched, plus the lettering is flaking and peeling off. He added that there's also a misspelling in the text. Makela reported that a bid for window replacement was obtained from sole-provider Mobile Glass in the amount of $88.75. MSP: Webb/Britton - to approve the request as presented.
Makela proposed that newly hired CVSO Bryan Hunt be designated as the Department Head of Veteran Services. Makela was told by Treasurer Smith that first he would need to submit a letter to payroll reporting Bryan Hunt's hire date as CVSO.
COMMITTEE APPOINTMENTS. The court reviewed committee correspondence received this quarter and made the following motions concerning volunteer appointments.
Airport Commission. MSP: Webb/Britton -- to accept Allan Mullin's resignation from the Airport Commission. MSP: Myers/Webb -- to re-appoint Joe Intile, Ron Lundbom and Mark Webb to the Airport Commission expiring December 31, 2010.
Budget Committee. MSP: Myers/Webb -- to re-appoint Karla Averett to the Budget Committee to expire December 31, 2011.
College Advisory Board. MSP: Myers/Britton -- to re-appoint Donna Becker and Les McLeod to the College Advisory Board and to retain Maxine Day's application on file for six months.
Commission on Children & Families. MSP: Myers/Webb -- to re-appoint Jan Keil, Kris Beal, Marsha Delaney and Susie Brown to the Commission to expire December 31, 2012. MSP: Myers/Webb -- to re-appoint Charles McNeal and Lincoln Mosier to youth positions expiring December 31, 2009. MSP: Myers/Webb -- to appoint Stuart Mosier to a youth position, leaving open the youth position previously held be Katelyn Page.
Extension & 4H Service District Advisory Council. MSP: Myers/Webb -- re-appoint Cyndy Fox, Donna Carter and Bill Skinner to the Advisory Board. MSP: Britton/Myers - to ask the district to recommend three applicants, out of five, for appointment at this time.
Fair Board. MSP: Myers/Britton -- to accept Doug Kruse's resignation from the Fair Board with regret. MSP: Myers/Briton -- to re-appoint Les Zaitz to the Fair Board expiring December 31, 2011. MSP: Myers/Webb -- to appoint Clayton Wise to fill the position previously held by Doug Kruse expiring December 31, 2011.
Planning Commission. MSP: Myers/Webb -- to accept Kathy Stinnett's resignation from the Planning Commission. MSP: Myers/Webb -- to re-appoint Marge Walton and Keith Dougharity to the commission expiring December 31, 2012. MSP: Myers/Webb -- to appoint Hayley Boethin to the position previously held by Kathy Stinnett. MSP: Myers/Webb - to appoint Les Zaitz to the position expiring December 31, 2012.
Southeast Regional Alliance Board. MSP: Myers/Webb -- to accept Chad Freeman's resignation from the SERA Board and send a letter of appreciation for his service.
Wildlife Advisory Board. MSP: Myers/Webb - to accept JC Oliver's resignation. MSP: Myers/Webb -- to appoint James Bellmore to a term expiring December 31, 2011. MSP: Myers/Webb - to re-appoint Pete Baucum and Ken Moore to the board.
No applications were received to fill a vacancy on the Transient Room Tax Review Committee.
SURPLUS SALE. Britton said the Library Board requested that any surplus books, not sold at the sale, be retained for the summer book fair. The court approved keeping those books if the board moves them to another storage location. Britton took responsibility for relocating the remaining books. Treasurer Smith said the books would need to be sold or disposed of by September 30, 2009. There was other discussion about having a suitable heat source during this Saturday's sale at the former road department.
Smith presented cost quotes for a storage shed for Community Service equipment that still needs to be stored. The court preferred to purchase a train car instead of a small metal storage shed. Some discussion followed about available space, for placement of the train car, on county property south of the Criminal Justice Facility.
9:55 am -- Shannon Springer and News Reporter Scotta Callister entered.
PUBLIC HEARING. At 10:00 am the court held a public hearing on application ADD 08-24 filed by Jesse Madden to request the naming of a private drive that intersects with Adam Road as "Grand View Road". Planning Secretary Shannon Springer was present and pointed out the property boundaries of owners Jesse Madden, Rick Page and Marilyn Stout. No response was received from adjacent property owners or emergency responders. MSP: Britton/Myers - to dispense with the public hearing since no one was present to offer input. Resolution 09-01 Naming a Public Road Intersecting with Adam Road was signed by all court members.
COMMERCIAL PROPERTY LEASE. Court members reviewed and signed a Commercial Property lease with Potelco, Inc. to occupy space located at 323 S. Humbolt Street for $800 per month from February 1, 2009 through June 30, 2010. Some discussion followed about cleaning and preparation that would need to be done prior to February 1st. Treasurer Kathy Smith reported that extra keys to that facility may exist so it might be necessary to change the door locks before the occupant takes possession.
530 E. MAIN. Webb reported that he has determined the comparable price for Suite 10 is 80 cents per square foot, as is. Discussion followed about the proposed renter's desire to place two walls for another private office within that structure. The court felt it would be appropriate to negotiate with the renter the cost and responsibility for placement of the walls, if necessary.
200 S. HUMBOLT. Treasurer Kathy Smith, who has been working with Nick Miller, reported that light fixture covers are no longer available so the light fixtures themselves will need to be replaced. The court authorized Treasurer Smith to proceed with replacement of light fixtures utilizing an energy efficiency program through OTEC. Smith reported that she is also obtaining quotes for linoleum over the entire space and industrial carpet for three offices. She added that Miller has discovered additional wiring in the ceiling that needs to be further identified.
10:25 am - The court took a short break. At 10:45 am - Gary Delaney, Sue Newstetter and Kathy Smith entered.
TITLE III. County Title III Coordinator Sue Newstetter recommended acceptance of the following proposed projects. The 45 day public comment period for the projects ended December 26, 2008. No comments were received.
Wood Fiber Utilization -- Assessment of Local Resources. Under the forest-related after-school educational opportunities and Fire Prevention and County Planning Category, this project would conduct an assessment of local resources regarding the potential of wood fiber utilization, ranging from juniper eradication to conventional logging slash piles and opportunities these sources of wood fiber may provide for renewable energy as well as wildland restoration and watershed conservation opportunities. Newstetter noted that this project would utilize old Title III dollars. Since it involves economic development, Newstetter said she'd like to underwrite part of this funding for Economic Development Coordinator Sally Bartlett's time to manage this project (including travel & conferences). Newstetter reported that Bartlett had already done a lot of research and is quite knowledgeable on the subject. Treasurer Smith said Bartlett's time could be handled just like the School Based Health Center reimbursement. Webb felt the project would highlight the challenges and focus on what needs to be addressed. MSP: Britton/Webb - to allow our Title III Coordinator to move ahead with the Wood Fiber Utilization - Assessment of Local Resources project.
Grant County Extension Service -- Office Relocation. Under the forest-related after-school education opportunities and Fire Prevention and County Planning Category, this project would house Title III after-school forest-related and fire prevention educational materials developed under Grant County's Title III Mobile Classroom project. The project location would be at 530 E. Main Suites 1 & 2 in John Day. Title III funds would be used to renovate this county-owned property to serve as the primary distributor of mobile classroom educational materials. Extension District Agent Gary Delaney was present. MSP: Britton/Myers - to approve the Extension Service Office Relocation project as presented. During discussion, Newstetter identified the variety of mobile classroom education materials that currently exist. She added that the "Cows on Public Lands" and "Wild Horses on the Malheur NF" DVDs will be available shortly, as well as two other educational DVDs that are currently in production.
Quotes were provided to purchase a train car container for storage of the materials. Discussion followed about the most desirable location next to the building and available options to purchase through State Purchasing. Newstetter said she would soon further explore, with the building inspector, our needs for plumbing and electrical permits, ADA accommodations, and utilization of Nick Miller for some of the remodeling activities.
Newstetter said there are new rules and information on management and utilization of the SRS federal Title III funding - including the Red-Faced Test - that would be available after January 16th. Discussion followed about the need to establish a new fund to receive the SRS funding. Treasurer Smith noted that a Supplemental Budget is going to be necessary for this new SRS fund and its three categorical budget lines. Later, the Supplemental Budget hearing was set for January 21st.
11:20 am -- Kimberly Lindsay and Kathy Smith entered.
COMMUNITY COUNSELING SOLUTIONS. CCS Director Kimberly Lindsay reviewed and discussed the 2009-2011 Grant County Implementation Plan that was recently completed by CCS staff and advisory board members. The plan described a variety of changes that have occurred associated with the transfer of mental health services from Grant County Center on Human Development to CCS. Program areas addressed included Mental Health, Alcohol and Drug Treatment, Alcohol and Drug Prevention, and Problem Gambling Services. The document also included a Prevention Strategy Sheet outlining proposed outputs and proposed outcomes. It was noted that alternatives to hospitalization (respite care), increasing services to seniors, and additional parent training classes and sexual offender treatment for adolescents, and working with law enforcement on mental holds were cited among a list of community concerns. Treasurer Smith sought clarification about language on the grant funding period for the Drug Court Program. MSP: Britton/Myers - to authorize Judge Webb to sign the 2009-2011 Implementation Plan as presented.
Additionally, Ms. Lindsay and court members reviewed and signed a revised Agreement between Grant County, Grant County Commission on Children & Families and CCS to provide prevention education services as part of the curriculum at the Alternative School through June 30, 2009.
Lindsay reported that CCS is in the process of bringing quality assurances into compliance with the state as well as completing a new quality assurance plan. Lindsay informed the court that there are no (non-compliance) consequences for the county since CCS has taken over mental health services. Discussion followed about procedural timing for having compliance issues brought to the GOBHI board. Lindsay identified each member of the full GOBHI Board and the board's Executive Committee and talked about the board members' roles. Lindsay indicated that training of local staff has been a priority and training attendance has increased. Treasurer Smith asked about the status of the rental agreement for CCS's use of county property. Webb felt that once CCIS insurance answers have been addressed by the middle of next week, the agreement could be signed. Smith hoped that payments could be made before the end of January.
12:00 pm - Lunch Recess. At 1:00 pm the meeting reconvened. Present were all court members, the Court Secretary, Steve Parrett and News Reporter Scotta Callister.
OREGON WATER TRUST. Oregon Water Trust Project Manager Steve Parrett gave an informational PowerPoint presentation on "Upper John Day River Assessment - Evaluating Stream Flow Restoration Opportunities". Attendees included Watermaster Eric Julsrud, Oregon Trout rep Gus Monteverde, ODF&W reps Kelly Stokes and Chris James, Grant Soil & Water Conservation District reps Pat Holliday and Jason Kehrberg, and landowner Ken Delano.
3:10 pm -- Adjourned
Mary R. Ferrioli
County Court Secretary