Pursuant to notice made to the newspaper of general circulation throughout Grant County, the radio station in Grant County, and to interested persons on the Grant County e-mail list, a regular meeting of the County Court was held at the County Courthouse in Canyon City OR.
9:05 am -- Called to Order. Present were Judge Mark R. Webb and Commissioners Scott W. Myers and Boyd Britton, Secretary Mary Ferrioli, and Pastor Sharon Miller. The Pledge of Allegiance was given to the United States flag. An opening prayer was given by Pastor Sharon Miller.
9:07 am - Kathy Smith entered.
CLAIMS. The court had reviewed and approved claims submitted by the Deputy Clerk-Bookkeeper. Tagged claims were for policy violations: Airport / not using Central Supply, Sheriff / over per diem and lost receipt, Fair / personal charges on county credit, Mental Health / excessive tip and lost receipts. Treasurer Smith spoke with the court about ongoing policy violations and suggested that notice be sent to employees on that subject.
9:10 am - Debbie Ausmus and Kathy Smith entered.
PROGRAM. MSP: Myers/Webb - to accept the program as presented with the addition of a Budget Resolution and a letter acknowledging the donation of an historic fire truck to the county.
Britton provided highlights of his visit to Washington DC on December 13th to testify before the House Subcommittee on Public Lands and Forests of the Senate Committee on Energy and Natural Resources. Britton praised Judges Mark Webb and Steve Grasty for their work with The Nature Conservancy regarding public land management strategies. At the hearing, it was apparent their work was quite effective.
Webb reported that the Oregon Parks & Recreation Commission would meet on January 17 to make a decision on the Bates property. Court representation at that meeting would be considered.
530 E. MAIN STREET. Court members considered a request from Debbie Ausmus Insurance Agency, Inc. (County Insurance and Financial Services) to lease office space located at 530 E. Main, Suite 6 in John Day effective January 1, 2008. Ausmus explained recent changes in local operations and her future plans for her agency. Some discussion took place about placement of a lighted sign above the door and the idea of making privacy configurations in the future. The Commercial Property Lease was signed by all court members.
MINUTES. MSP: Webb/Myers -- to approve the December 12 Minutes as amended.
BEAR CREEK SHOOTING RANGE. The court reviewed and discussed a Bear Creek Shooting Range Management Agreement for a 10 year term as approved by legal counsel Ron Yockim. Webb explained a few minor changes made to the final agreement. The document was signed by all court members.
TITLE III. Court members reviewed and signed two original Forest Service Collection Agreements for the 2008 Title III Noxious Weed project totaling $49,584 through December 30, 2008. MSP: Britton/Myers - that Judge Webb be authorized to sign the Forest Service Collection Agreements.
COMMISSION ON CHILDREN & FAMILIES. Local Commission Director Dana Brooks previously recommended approval of the local commission's election of Scott Myers as Chair and Lincoln Mosier as Vice-Chair. MSP: Webb/Britton -- that we approve the election of Scott Myers as Chair and Lincoln Mosier as Vice Chair of the local Commission. The court signed the Oregon CCF Fiscal Signature Authorization Form allowing Myers to approve comprehensive plan, updates and budget distributions.
BUDGET RESOLUTION. The court reviewed and signed Resolution 07-61 Making Transfer from Contingency / Senior Citizens in the amount of $500 for dietician services to review senior program meal menus.
DONATION TO COUNTY. The court reviewed a draft letter to Rick Combs of Bates OR acknowledging his donation of an historic Bates fire truck to the county, valued at $6,000. MSP: Britton/Myers -- to authorize Judge Webb to sign the letter to Mr. Combs acknowledging the fire truck donation.
10:30 am - Gary Judd entered.
HANGAR SITE LEASE. Airport Manager Gary Judd recommended approval of a lease transfer from David and Eileen Saxton to Ron and Sherri Lundbom for hangar site 14 at the airport. Judd explained that the Saxton's have satisfactorily met all requirements for the transfer. Documents presented for signature included the hangar lease, ownership transfer, bill of sale and lien information. MSP: Myers/Webb - that Judge Webb be authorized to sign the documents as presented.
10:34 am - Kathy Smith entered.
CONNECTOREGON PROJECT. Airport Manager Gary Judd recommended approval of an Agreement for Provision of Limited Professional Services with Riedesel Engineering, Inc. for an "Independent Fee Estimate" for the ConnectOregon project, required by the FAA for each phase of the project. Judd explained the Phase II process and said the estimated cost is between $2,000 & $4,000 and was 100% reimbursable by the FAA once the grant is approved. He pointed out that this is the same process and agreement that was used for Phase I and Riedesel did an excellent job. Judd added that negotiations with W&H Pacific reduced the overall costs and the FAA had quickly approved the process. MSP: Britton/Myers - that Judge Webb be allowed to sign the Independent Fee Estimate form for the airport project.
CAPITAL OUTLAY / AIRPORT. Airport Manager Gary Judd reported that the document feeder on his copy machine no longer works. He distributed information regarding a proposal to purchase an All-in One Color Printer. Judd said unanticipated revenue, related to economic development for the Airport Industrial Park, was available this year to cover the costs. Discussion followed about the need to further investigate service and supplies issues related to purchasing such equipment. MSP: Britton /Myers -- to authorize Judge Webb to make the purchase decision after due diligence is followed regarding supplies and maintenance issues.
10:45 am - Mark Hensley entered.
CAPITAL OUTLAY / ROAD. Roadmaster Mark Hensley recommended purchasing a sign making machine from the Capital Outlay/Equipment budget line. Hensley explained that the approved budget line could be adjusted to accommodate the higher price for the sign maker. He added that sign making is usually done on a weekly basis. MSP: Webb/Myers-- to approve purchase of the needed sign making machine as presented.
AOC MEETING. Roadmaster Mark Hensley recommended hosting an Association of Oregon Counties eastern Oregon road officials meeting in John Day next spring. He said the county has been asked to hold a gathering of eastern Oregon counties to discuss many issues. Total estimated cost for breakfast and lunch at the Outpost Restaurant for 25 people is $299.50 or $11.98 per person. Hensley said it is customary for the hosting county to have the county surveyor and governing body represented at the meeting. Myers and Britton posed questions about the estimated number of attendees and costs to attend the regional meeting. MSP: Britton/Myers - to authorize the Roadmaster to host the road officials meeting as proposed.
11:00 am - Karen Triplett and Marsha Delany entered.
SANITARIAN/DRINKING WATER PROGRAM. Public Health Administrator Karen Triplett recommended signature on the 2008 Personal Services Contract for $25,000 or Less with Ray Huff to provide Sanitarian Services, including taking over the Drinking Water Program (DWP) from state. Triplett explained that adding the DWP will not add additional costs for Huff's services since the Sanitarian trainee (John Coombs) will be involved with the program as part of the training process. She noted that conducting the DWP adds one more day of service for Sanitarian training, but means one less day of service at the clinic. (Coombs has been performing nursing duties at the clinic on Fridays.) The court reviewed the contract including inspections fee schedule, basic DWP services, Scope of Work, supplies provided by county, supplemental services and a list of draft payments for SWP services using a $70/hr. rate. Triplett reported that Huff feels the county could do well with the DWP, but should count on receiving only $15,000 in revenue rather than $24,000 as proposed. She added that Coombs felt he had the time to do the additional work, but he may need some clerical assistance. Triplett believed the county should still come out ahead in the end. Webb felt it was important to make sure that the program was paying for all of its costs. He also expressed concern that the DWP would take more of Coombs' limited nursing time.
11:10 am - Brenda Percy entered.
Triplett mentioned that Mr. Huff remains interested in becoming a county employee. Webb said he was still considering that proposal along with Harney County Judge Steve Grasty.
PUBLIC HEALTH NURSE HOURS. Public Health Administrator Karen Triplett and Public Health Nurse Marsha Delaney met with the court is discuss Delaney's request to reduce her work hours from 40 to 20 hours per week. Triplett supported the request. Delaney addressed the level of frustration and stress she has been experiencing with her workload at the clinic. She said she could not do it all anymore, but would like to focus on a limited number of programs, or the field of lactation which is what she really wants to do. Webb expressed concern about the revenue loss with a reduction in work hours and the fact that other staff would be impacted. Webb was unclear about impacts to the proposed Dental Clinic. Delany supported acceptance of the Dental Clinic grant. She said the Dental Clinic grant advisor fully supports the clinic and told her grant lines could be adjusted to accommodate administration. Triplett said the court could contract for Dental Clinic administration since the grant filed is through the Health Department.
Britton told Triplett and Delany that the decision would not be made today. He believed that Delaney's participation at the clinic was needed for continuity during the transition to a new Department Head. Webb said he would appreciate receiving a firm commitment date for the Dental Clinic and School Based Health Center (SBHC). He was willing to allow Delany to work in that capacity on county time, if she were full time. But at half time, he was less willing because it might compromise basic services the county has been providing. Possible impacts to clerical staffing were also cited, if Delaney's productive time was reduced by one-half. Triplett supported Delaney's half-time commitment to provide continuity at the clinic upon Triplett's departure. Triplett indicated that Dental Clinic planning and reporting would be done under contract with grant coordinator Sue Newstetter. She added that the SBHC was still in the planning phase; however, funds must be spent by June 30, 2008. Triplett felt the county could find an individual to provide coordination for the SBHC.
Discussion followed about necessary adjustment to duties and responsibilities of the position to accommodate the birth control, immunization, WIC, MCH, Babies First, primary care and CaCoon program services. Triplett indicated that the new Public Health Nurse Administrator would be able to do some program activities if the county contracts for a Nurse Practitioner. Britton acknowledged that the transition would be difficult for a period of time, but encouraged Delaney to be patient and allow the court the time it needs to make the decision. The court felt it could not make the (full time position's reduction to part time) decision until next month when more is known about recruitment options to fill the county's (Public Health Administrator and Nurse Practitioner) positions.
11:35 am -- Adjourned for the Christmas Potluck and Gift Exchange.
The court was to take Incident Command System training and testing this afternoon. However, it was rescheduled for next month.
Mary R. Ferrioli
County Court Secretary